Join an innovative growing startup business dedicated to transformation in their industry through digital solutions. The client's forward-thinking team is committed to improving systems in a fast-paced environment that values collaboration and professional growth.
Job Responsibilities
* Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.
* Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.
* Process and track business expenses, ensuring all receipts are accurately filed and allocated.
* Prepare monthly payroll with attention to accuracy and timeliness.
* Handle invoicing and follow up on outstanding payments.
* Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.
* Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.
* Organise all meeting logistics, such as room bookings, video conferencing links, and catering.
* Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.
* Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.
* Prepare detailed travel itineraries and ensure all visas and documentation are in order.
Required Skills & Qualifications
* High IT competence with the ability to quickly learn new systems.
* Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.
* Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.
* Experience in financial administration including bookkeeping, managing expenses, and payroll processing.
* Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.
* Absolute discretion with the ability to handle confidential information professionally.
* Excellent verbal and written communication skills.
* Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.
* Impeccable attention to detail with accuracy in all tasks.
* Adaptable and flexible to thrive in a fast-paced, evolving environment.
* Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.
Benefits include
* Competitive salary
* 28 days holiday + bank holidays
* Growing opportunities within a tech start-up
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.