Key Responsibilities
* Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
* Uploading / Downloading project documents to client Document Control System.
* Uploading / Downloading documents to Asite VVB Document Control Management portal.
* Maintaining Document Control register, TQ and RFI register.
* Recording, checking and tracking all incoming and outgoing project documents.
* Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
* Placing requisitions on SAP.
* Reconcile Delivery Notes with purchase orders.
* Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
* Single point for all Timesheet, time and attendance related queries.
* Regular updating of time and attendance using information from timesheet provided.
* Updating Staff Register, Training Matrix etc.
* Monitoring of Site Stationery.
* Photocopying, scanning, encapsulating documents.
* Monitor Site Holidays/Absence records and liaison with HR department.
* Updating & maintaining records of staff holidays, sickness and absence and other project records.
* Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
* Filing and archiving various paperwork.
* Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
* Providing full secretarial and administrative support to Project Team.
Required Experience
* Have an experience in Document Control and different DMS (Document Management System).
* Desire and commitment to work within the construction environment.
What We Offer
* Competitive salaries and yearly appraisals.
* Travel expenses to locations outside of your contracted location.
* Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools.
* 3 x Life Assurance covered under the VVB Group Life Assurance scheme.
* Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment.
* Pension Scheme (4% ER and 5% EE).
* 25 days holiday + bank holidays.
* Training and Development Opportunities.
#J-18808-Ljbffr