1. Role Title: Senior Executive Assistant
2. Contract: 6 months rolling contract
3. Location: Marlow (hybrid)
4. Part Time - Flexible on hours. Hybrid working pattern - Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW )
Role Overview
A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast-paced leadership environment.
While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.
Key Responsibilities
5. Admin SupportManaging a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversightAnticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
6. Team Support ActivitiesCreating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-throughDriving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverablesCreating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications
Requirements
7. Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
8. Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
9. Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
10. Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
11. Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones
Guidant,