This is an excellent opportunity for an organised and proactive Facilities Management Coordinator to join a busy Estates and Facilities Management team. The role is central to ensuring the smooth coordination of FM activities, supporting senior managers, and helping to maintain high‑quality services across the organisation. You will play a key part in managing departmental workflows, maintaining accurate documentation, and supporting improvements to FM processes and policies.
The role involves close engagement with colleagues across FM and other internal departments, helping to document departmental functions, monitor activity, and ensure effective communication. You will also support the coordination of suppliers, contribute to compliance and audit readiness, and assist with the development of FM strategy and reporting.
Key Responsibilities
* Coordinate meetings, schedules, and administrative activity for the FM team, ensuring information is well‑organised and accessible.
* Support financial processes, including invoice management, purchase orders, goods receipting, and credit card reconciliation.
* Monitor helpdesk work orders and ensure tasks are directed and followed up appropriately.
* Assist with HR‑related processes such as joiner and leaver notifications.
* Contribute to supplier coordination, including tracking performance against service standards.
* Maintain and update SharePoint and intranet pages, ensuring content is accurate and up to date.
* Collate monthly FM reports, prepare presentations, and support the production of written materials for internal use.
* Coordinate compliance and health & safety documentation to ensure the department remains audit ready.
* Support FOI request coordination and liaise with information governance teams.
* Assist with preparing documents for internal governance processes, including briefs, reports, and business cases.
* Contribute to continuous improvement initiatives and support the development of FM procedures and practices.
About You
You will bring experience from a facilities or workplace management environment and be confident working with a wide range of stakeholders. Strong organisational skills, attention to detail, and the ability to manage multiple information streams are essential. You should be comfortable working under pressure, prioritising your workload, and using your initiative to keep tasks moving.
You will also need strong IT literacy, particularly in Microsoft Office applications such as Excel, Word, Outlook, and SharePoint. Clear written communication skills are important, as you will be producing reports, minutes, and other documentation. An interest in how facilities management supports wider organisational goals would be an advantage, along with a proactive approach to improving processes and contributing to team development.
How to Apply
If you are a motivated, detail‑focused FM professional looking to take the next step in your career within a dynamic Estates environment, we would welcome your application. Apply now to be considered for the next stage of the recruitment process