Position: Accounts Payable Administrator
Location: Manchester
Salary Guide: £23,000 – £28,000 Plus Excellent Package
Our client is a leading Engineering Contractor which operates throughout the UK delivering projects within the water sector and they are looking to strengthen their finance team with an Accounts Payable Administrator based from their head office in Manchester. You will report directly to the Accounts Payable Manager and the responsibilities will include:
Key responsibilities:
1. Speedy and accurate invoice processing into the accounts system
2. Checking & matching invoices/credit notes against GRN’s accurately, frequently liaising with the procurement team as appropriate to resolve any matching issues that arise on invoice input
3. Input Subcontract documentation appropriately in the system dealing with Applications and Certificates as required
4. Deduction of CIS tax, retentions discounts will require checking on input to ensure deductions are made correctly
5. Monitoring supplier invoices for correct use of Domestic Reverse Charge VAT
6. Scanning and uploading invoices in a timely manner onto the document management system attaching accurately to transactions input
7. Understanding of the coding structure adopted in each business to ensure the invoices are being coded appropriately
8. Managing supplier and internal queries via incoming telephone calls, email and Teams messaging
9. Assist in resolving all queries in relation to preliminary invoicing and GRN as required
10. Update the supplier and records as required and directed and in adherence to compliance rules
11. Ensure records are accurately updated in adherence to compliance rules
12. Weekly production of the supplier’s payment runs ensuring appropriate approval is documented
13. Monthly creation of CIS transaction report
14. Reconcile statements for specified Suppliers frequently following up any copy invoice requirements or indeed queries
15. Production of month end AP reconciliations
16. Assist in timely close of month end by working to ensure all deadlines are met
17. Assist and support AP team including audit and processing of company expenses
Skills, Experience and Qualifications:
1. Previous experience in an accounts environment
2. Previous AP and Subcontract knowledge
3. Previous accounts system knowledge
4. An understanding of the CIS legislation in place
5. An understanding of the purchasing process
Package includes:
1. 25 days holiday + Bank Holidays
2. Contribution Pension scheme
3. Life Assurance
4. Health and Private medical Insurance
5. Many more benefits including – cycle to work scheme, discounts savings Hub, kids pass etc
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