The Role: Facilities Coordinator
Sector: Facilities Management – Coworking / Flexible Office
Location: London OR Manchester + Travel
Salary: £35,000 to £38,000
I am working with a wonderful group who are home to stunning co-work and flexible office spaces. Their continued success and growth means it is time grow their internal FM team and we are looking for a brilliant Facilities Co-ordinator to join the team in London or Manchester.
All about the role
As a Facilities Coordinator, you are the first line of support in the prevention of facilities issues should they occur. You will aim to achieve an end goal of minimising operational disruption and impact to member and colleague experience.
You will oversee the daily administration/operation of the facilities department, (via the current and future systems including CAFM) which includes managing PPM repairs and scheduling maintenance, procurement, renovations, property and project management (alongside other colleagues). You will also ensure compliance with health & safety, and environmental regulations. You will also have a pivotal role in supporting the company ESG objectives set out in the Positive Impact Strategy.
Key Responsibilities
1. Manage and coordinate facilities maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and building maintenance.
2. Communicate to location teams/managing agents as required, plan and coordinate works.
3. Oversee CAFM system work orders to ensure reported issues are captured, updated and actioned with current status and visibility of actions planned/carried out. Provide reporting on resolutions and escalate non-conformance in resolutions.
4. Conduct, as required, inspections of locations to identify maintenance and repair needs, safety hazards, and compliance issues to support the Head of FM. Take feedback from audits conducted by other colleagues (operations and head of FM for example) capture and coordinate action planning and resolution.
5. Manage preventive maintenance programs to ensure equipment and systems are functioning properly.
6. Develop and maintain accurate records of maintenance and repair activities, equipment inventories, and service contracts.
7. Act as system administrator for all FM systems, managing all onboarding and offboarding processes and system training.
8. Support the company ESG objectives through collecting and reporting on utilities consumption and waste stream management across all locations. Work with our key partners and suppliers on our annual carbon consumption reporting and achievement of our Net Zero objectives.
9. Understand and maintain awareness of environmental legislation to ensure compliance.
Skills and Experience
10. High levels of competence with the Microsoft Office, Word, excel and power point. Other systems for project management, H&S and finance will be trained in-house.
11. Highly organised, able to manage multiple projects and priorities.
12. Excellent written and verbal communication skills
13. Able to prioritise workloads
14. Strong research and analytical skills to keep abreast of current legislation and assist with procurement of potential new contractors.
15. Undertake further professional development (at the company’s expense)
This role will require some travel, so please do keep that in mind before you apply.
You must be able to live and work without restriction in the UK.