Purchase Ledger Clerk
Reporting to - Purchase to Pay and Expenses Manager
Department - Finance
Primary location - Eaton Estate Office, Eccleston, Chester
Contract type - Full-time 35 hours per week/permanent
Main purpose of role
1. To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
2. To provide support to the Purchase to Pay and Expenses Manager and other team members
3. To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager
4. To be an active member of the Finance team
Key responsibilities
Purchase Ledger
5. Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
6. Process 350 - 400 purchase invoices per week
7. Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines
8. Match invoices to purchase orders
9. Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix
10. Constantly review and manage Purchase Ledger workflow tasks
11. Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
12. Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS)
13. Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
14. Reconcile supplier statements to Qube Purchase Ledger system every month
15. Use Purchase ledger KPI Dashboard to identify areas for focus and improvement
16. Deal with suppliers and staff re. purchase order, invoice and payment queries, in a timely and professional manner
17. Process weekly BACS payment runs in accordance with agreed timetables
18. Adhere to Purchase Ledger control procedures
19. Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to
20. Review and follow up debit balances to clear within agreed timelines
21. Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube
Systems
22. Confident systems user, preferably with experience of using various P2P/ERP systems.
23. Assist with the review and maintenance of the Purchase Ledger user guide
24. Assist with KPI reporting and Purchase Ledger housekeeping tasks
25. Assist with user system queries and new user training
26. SAP Concur expenses management system
Other requirements
27. To continuously develop and improve
28. To attend training, meetings and events as required by the organisation
29. To comply with company policy and best practise in security, legal and regulatory compliance
30. To perform duties, within the relevant legislation and be familiar with the terms of all legislation relevant to the role
31. To ensure H&S responsibilities are fulfilled
32. To complete any other duties as required
Essential skills and attributes:
33. Extensive experience of working in a busy purchase ledger function.
34. Professionalism, discretion and confidentiality
35. Attention to detail and dedication to producing quality, error free work
36. Efficient and organised in approach
37. Proactive in keeping managers and colleagues updated and making them aware of any issues
38. Strong interpersonal skills to facilitate good working relationships with colleagues around the business
39. Reliable with strong work ethic
40. Proficient with Microsoft applications including Teams, Sharepoint, Outlook, Word and Excel
41. Basic bookkeeping knowledge would also be preferable
42. Experience of Accounts Receivable processes would be extremely beneficial
43. A full UK driving licence
We offer a competitive compensation and benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar.
If this role is of interest to you and you believe you have the skills and experience we are looking for, please submit an application.