Fleet Coordinator
Location: Warwick (Onsite)
Hours: Full-time
Contract: Fixed-term until September 2025, with permanent positions available
About the Role
Are you an enthusiastic and proactive individual looking for a new challenge? We're seeking a Fleet Coordinator to join our Fleet & Compliance Team, playing a vital role in managing our fleet of vans across the UK and Northern Ireland. You'll ensure vehicles remain compliant, well-maintained, and cost-effective while prioritizing safety and delivering outstanding customer service.
Key Responsibilities
As a Fleet Coordinator, your role will involve:
Managing compliance processes across the service division.
Collecting and analyzing data from various sources (e.g., field HHTs, vehicle tracking devices) and presenting insights to management via monthly dashboards.
Preparing data for investigations and disciplinary reviews.
Monitoring engineer compliance with HHT systems.
Overseeing vehicle maintenance, servicing, and roadworthiness.
Building strong relationships with third-party suppliers.
Collating P11d payroll data annually for submission to HMRC.
Validating business/private mileage claims.
Supporting in-night engineer deliveries, ensuring SLA commitments are met.
Handling Gas Safe Registration and RIDDOR reporting .
Keeping fleet costs under control.
Collaborating with the Field Management Team to resolve emerging issues.
Ensuring fuel branding compliance .
Reporting non-conformance with company processes.
Onboarding and maintaining subcontractor contracts and registrations .
Monitoring driver behavior and advising on corrective actions.
What You'll Need to Succeed
Essential:
Competency in Microsoft Excel for spreadsheet/data analysis (basic formulas).
A valid UK driving license (must be willing to drive a van when required).
A proactive, solution-oriented mindset.
Desirable:
Previous experience in fleet management .
Background in compliance roles .
Experience using a mobile workforce system .
Familiarity with vehicle tracking systems .
What We Offer
We provide a competitive salary package, including a variable incentive. Our benefits include:
Up to five weeks of annual leave, plus standard UK bank holidays.
The option to purchase extra holidays .
Income protection schemes.
A contributory pension plan.
Generous maternity, paternity, and sick pay schemes.
Staff discounts and more!
Ready to take on this exciting opportunity? Apply now and become a valued member of our Fleet & Compliance Team!
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