Company Description
We’re Entaview Creative, a Leeds-based video agency helping lifestyle, fashion, drinks, and tech brands tell cinematic stories that lead culture.
Role Description
We’re looking for a Virtual Assistant who thrives on organisation, systems, and efficiency. You’ll play a key role in helping us manage our backend operations from CRM workflows and client communications to content scheduling and AI automations.
If you’re highly organised, tech-savvy, and comfortable managing multiple tools and moving parts in a creative business, we want to hear from you.
What You'll Do
* Build and manage workflows in HubSpot (pipelines, deals, and automations)
* Keep CRM and MailerLite data clean, organised, and synced
* Maintain Notion dashboards for project tracking, SOPs, and client records
* Manage the calendar and inbox. Schedule calls, shoots, and follow-ups
* Schedule social posts, newsletters, and email campaigns
* Work with AI tools (ChatGPT, Notion AI, Zapier) to streamline tasks
* Create better internal processes and keep projects moving smoothly
What We're Looking For
* Strong experience using HubSpot, MailerLite, and Notion
* Excellent written English and communication skills
* Organised, self-motivated, and detail-oriented
* Confident working with automation tools (Zapier, Make, etc.)
* Comfortable working in a fast-paced creative environment
* Bonus: Experience with video agencies, marketing studios, or creative teams
Why Work With Us?
* Join a growing creative studio with clients like PlayStation, ICON Amsterdam, and Jägermeister
* Work directly with the Director and creative team on real brand campaigns
* Flexible hours and long-term potential as the business scales
* Learn how top-tier creative agencies build systems and workflows behind the scenes
How To apply
Send a quick note including:
* A short intro about you and your background
* Examples of systems or workflows you’ve set up (HubSpot, Notion, etc.)
* Your hourly rate and weekly availability