About Squarcle
Squarcle is a procurement, supply chain and digital specialist which sits at the centre of transformation, with a skillset which has proven relevance in any market characterised by operational complexity. We are an independent award‑winning consultancy dedicated to optimising the performance of our clients’ supply chains through the expertise of operations professionals, AI, digitisation and data science. Squarcle is a people‑oriented organisation that prides itself on a people‑first culture and strives to build a community of high‑performing experts to tackle the constantly evolving challenges of the global supply chain.
Job Overview
The Senior Recruitment Administrator plays a critical role in supporting and coordinating the end‑to‑end recruitment process across the business. Working closely with the Chief of Staff, HR Manager and Hiring Managers, this role ensures a professional, efficient and compliant candidate experience from attraction through to onboarding.
As a growing consultancy, recruitment is central to our success. This role provides operational excellence in recruitment administration, ensures governance and data accuracy, and supports continuous improvement of recruitment processes, systems and reporting.
The Senior Recruitment Administrator will act as a key point of contact for candidates and hiring managers, helping to maintain high standards of candidate experience, compliance and employer brand.
Primary Role And Responsibilities
Recruitment Coordination & Administration
* Coordinate end‑to‑end recruitment administration across all capabilities.
* Manage interview scheduling (including assessment days, panel interviews and senior stakeholder availability).
* Maintain accurate candidate records within the Applicant Tracking System (ATS) and HR systems.
* Ensure all recruitment documentation is compliant with UK employment legislation and internal governance standards.
Candidate Experience & Employer Brand
* Act as a professional and responsive first point of contact for candidates.
* Ensure timely communication at all stages of the recruitment lifecycle.
* Support recruitment events (e.g., graduate assessment centres, university engagement).
* Uphold a high‑quality candidate journey aligned with organisational values.
Hiring Manager Support
* Provide administrative and process guidance to Hiring Managers.
* Support job description formatting and vacancy approvals.
* Track recruitment progress and ensure hiring timelines are adhered to.
* Escalate delays or process risks where required.
Data, Reporting & Governance
* Produce recruitment metrics (e.g., time‑to‑hire, source effectiveness, diversity data).
* Support reporting for leadership meetings and workforce planning discussions.Ensure GDPR compliance and secure handling of candidate data.
* Support audit requirements relating to recruitment documentation.
Secondary Roles and Responsibilities
* Support onboarding administration in collaboration with HR.
* Assist with recruitment process improvements and system enhancements.
* Support supplier management (e.g., recruitment agencies, background screening providers).
* Contribute to recruitment policy updates and documentation reviews.
* Support early careers and graduate programme coordination.
* Carry out other duties as specified by the Chief of Staff and HR Manager.
Essential
Knowledge
* Strong understanding of end‑to‑end recruitment processes.
* Working knowledge of UK employment legislation relevant to recruitment (e.g., Right to Work, Equality Act 2010, GDPR).
* Understanding of recruitment compliance and documentation standards.
Skills
* Exceptional organisational and coordination skills.
* Strong attention to detail and accuracy.
* Ability to manage multiple vacancies and competing deadlines.
* Confident communicator (written and verbal) with strong stakeholder management skills.
* Strong systems capability (ATS, HRIS, Microsoft Office).
* Ability to handle confidential information with discretion.
* Process‑driven with a continuous improvement mindset.
Experience
* Previous experience in recruitment administration or talent acquisition support.
* Experience coordinating interviews and managing candidate communications.
* Experience producing recruitment data or reports.
* Experience working in a fast‑paced, growing organisation.
Desirable
* Experience within a consultancy or professional services environment.
* Experience supporting graduate or early careers recruitment.
* Experience organising assessment centres.
* Experience implementing or optimising ATS systems.
* Experience working with security clearance processes (e.g., SC clearance).
SC Clearance
This role requires you to have lived in the UK for the last 5 years and obtain SC security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you’ve been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 6 months. If you hold dual citizenship or nationality from another country, please make us aware of this during the application phase. We’re unable to offer visa sponsorship.
Benefits / Additional Information
Generous leave package
* 26 days of annual leave (including your birthday!) plus UK bank holidays — increasing to 27 days after three years, and 28 after seven years.
* You’ll also get five extra days for your five and 10‑year anniversaries.
* Additional leave for members of the Reserve Forces and CFAV.
Private medical insurance
* Provided once you’ve completed your probation.
Recognition and rewards
* £1,000 referral bonus for successful hires.
* Performance‑related awards.
* Milestones and life event hampers to celebrate life’s big moments.
Development & learning
* Annual training week abroad.
* Funding for qualifications that benefit both you and the business.
Travel & wellbeing
* Cycle to work scheme.
* Discounted travel through funded railcards.
Pension
* Our pension provider is NOW Pensions, pension contributions are 3% employer and 5% employee.
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