Are you an experienced HR Assistant, with a track record in providing high quality, customer focused, administrative services and business support within a fast paced commercial environment?
The HR Assistant is the first level of professional HR business support, with a focus on providing timely and accurate end to end HR administrative services and delivering excellent service to internal and external customers. In this role, you will be able to deal with a demanding, varied workload, working efficiently whilst maintaining excellent attention to detail. You'll have the ability to prioritise and organise your workload within a deadline driven environment. Specifically, you will:
* Provide full administration support across the work of the HR department, including but not limited to, the end to end recruitment process – drafting and posting job adverts, shortlisting applications, scheduling interviews and preparing interview questions, scanning and filing relevant documentation, preparation of contracts/new start packs and delivering a comprehensive induction programme for new starts.
* Manage and oversee Right to Work processes including visa applications as required.
* Draft relevant correspondence throughout the employee lifecycle e.g. probation/job changes/ leavers.
* Co-ordinate and manage the handover of all requisite paperwork for payroll input, updating and maintaining organisation charts as required, and ensuring HR data input is accurate and well maintained.
* Liaise with business managers to monitor and confirm progress during probation periods, escalating to HR Business Partners where performance support is required.
* Co-ordinate logistics and implementation of a range of projects and work streams in support of delivery of the HR strategy, such as employee wellbeing and engagement, diversity and inclusion, training and development.
* Collate, track and analyse HR data, presenting information in a clear and meaningful way to both HR colleagues and the wider business.
* Undertake exit interviews and monitor and trends in reasons for leaving.
* Assist in disciplinary and grievance procedures as required including minute taking and drafting related correspondence.
* Provide first-line business support for internal and external enquiries via the HR inbox, including responding in a helpful, professional, timely and accurate manner.
* Building effective working relationships and understanding of the business to be able to give support and advice to business managers on the application of HR policies and processes.
* Booking meeting rooms/venues, catering, travel, accommodation, equipment, stationery and facilities/room set up as required.
* Provide training and advice on the use of HR systems to the business as required.
* Continuously seek to improve ways of working and demonstrate a proactive interest in the broader HR landscape, seeking out external HR best practice.
* Assist in any other aspect of the work of the company as reasonably required.
What we are looking for
* Previous related experience of providing high-quality, customer focused administrative services and business support, gained within a fast paced commercial HR department is essential.
* Excellent organisation, prioritisation and forward planning skills required to effectively meet deadlines and adapt to a challenging and varied workload.
* Attention to detail and high level of accuracy in all aspects of work output.
* Strong self starter, results and solutions driven approach required.
* Strong interpersonal, influencing and verbal and written communication skills coupled with the ability to build effective relationships with internal and external stakeholders.
* Knowledge, understanding and a keen interest in HR best practice and developments in employment law.
* Excellent IT skills, including proficiency in all MS Office applications.
* Degree qualified in a related discipline preferred but not essential.
Any
Additional job details
Location Glasgow
salary dependent on experience
Contract, dates and working times Fixed term
Full-time
How to apply
Click Apply to start your application now. This job will be available on Prospects until 5 June 2025
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