Operations Cost & Administration Coordinator
Rugby
Full time
Permanent
Join ID Logistics as our Operations Cost & Administration Coordinator and support our new site team as we prepare to open and embed our brand-new site in Rugby.
We are looking for an organized, accurate individual who thrives in a fast‑moving environment to bring vital operational administration support to the business. The role supports various departments with a finance‑focused administrative lens to ensure our operation is running at its best.
Key Responsibilities
* Support daily site operations by delivering accurate administrative and finance‑focused tasks.
* Process invoices, expenses, purchase orders, and assist with month‑end activities.
* Handle invoice queries, liaising with suppliers and internal teams to resolve issues promptly.
* Generate weekly operational and financial statistics.
* Monitor and track budgets, highlighting variances in spend.
* Maintain records, databases, and operational documentation to ensure financial accuracy.
* Consult with suppliers, drivers, internal teams, and customers to resolve queries promptly and professionally.
* Provide general operational administrative support including email handling, filing, visitor assistance, and coordination of operational paperwork.
* Assist with financial data checks, reporting, and support on‑site finance teams.
Skills and Experience
* Previous experience within a finance administrative position.
* Background in data reporting and experience producing management reports is advantageous.
* Confident supporting core finance processes, including invoicing, expenses, and accurate data entry.
* Strong numeracy skills with excellent accuracy and diligence.
* Proficient in Microsoft Excel, Word, and Outlook.
* Effective communicator with a customer‑focused, solution‑oriented approach.
* Capable of working independently, prioritising tasks, and managing a busy, varied workload.
What we offer
This is a full‑time on‑site position.
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