Job Purpose
The post holder will be responsible for administrative duties within HMP & YOI Grampian working within the Finance & Administration Department.
Responsibilities Provide an efficient and effective service in the handling of prisoner’s personal cash (PPC) being sent in via Royal Mail or email via BACS, and ensuring all monies are accurately recorded on the Prisoner Records System (PR2). Ensure the accurate recording of all prisoner details in relation to in-cell telephone usage, checking relevant sheets and conducting security checks, prior to inputting details to the Prisoner Records System (PR2) Also conducting monthly checks ensuring details are correct and up to date. Process prisoner visitors’ sheets by ensuring all names/addresses are correct, and conducting the relevant security checks, prior to inputting to the Prisoner Record System (PR2). Ensure the establishment and prisoner newspapers are dealt with timeously. Carry out any other relevant administrative duties, which could include minute taking, processing prisoner wages, and assisting with in-house preparation and distribution of prisoner retail items (Canteen) involving the movement of physical stock. Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role. Qualification Requirements Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. (Essential) Knowledge, Skills and Experience Requirements Demonstrate good communication skills, evidencing what type and how used. (Essential) Ability of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. (Essential) Competent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel) Outlining examples (Essential) Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines. (Desirable) Behaviour Requirements Listen & Communicate Relationships & Collaboration Plan & Organise Selection method 1 Final Stage Interview