Posted: 17 June
The role
Job Description
Office Coordinator
5 days per week on site
Friendly, small, professional investment company
£25 to £29K plus company benefits
Key Responsibilities
Facilities & Office Operations
Maintain the overall presentation, organisation, and functionality of the office, ensuring all communal, front-of-house, and back-of-house areas remain clean, tidy, and professional throughout the day.
\t- Manage meeting room readiness, including set-up, daily checks, and post-meeting reset.
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- Perform daily checks of meeting room I.T and equipment to ensure full operational readiness.
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- Manage relationships with office suppliers and service providers, including contract oversight and performance monitoring.
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- Oversee service and maintenance schedules for office equipment and infrastructure.
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- Track and manage company-issued assets (IT hardware, mobile phones, keys, alarm fobs), including asset tagging and record maintenance.
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- Maintain organised digital and physical filing systems, ensuring accuracy and compliance.
Operational & Administrative Support
\t- Provide general administrative and operational support to the wider team as required.
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- Coordinate diaries, meetings, travel arrangements and logistics.
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- Support document control and information management processes.
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- Assist with invoice approvals and overhead cost administration.
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- Ensure timely follow-through on operational tasks and requests.
Hospitality & Office Supplies
\t- Coordinate catering and refreshments for meetings, maintaining professional presentation standards.
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- Manage stock control and ordering of office, kitchen, and facility supplies.
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- Maintain and service the office coffee machine, including routine cleaning and upkeep.
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- Order and manage consumables including beverages, bottled water, and fruit.
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- Run errands for meeting-related requirements as needed.
Cleaning & Maintenance
\t- Oversee services provided by external cleaning contractors, ensuring standards are consistently met.
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- Perform light upkeep duties on non-cleaning days, including kitchen maintenance, waste disposal, and communal area checks.
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- Oversee waste management processes and general external area upkeep.
Reception & Office Support
\t- Greet visitors and manage front-of-house responsibilities.
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- Manage incoming deliveries and mail distribution.
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- Handle outgoing post and any courier arrangements.
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- Issue parking permits and manage stationery supplies.
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- Act as the first point of contact for staff regarding office-related queries and troubleshooting.
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- Support internal office communications.
Compliance & Safety
\t- Support health and safety compliance, contributing to the maintenance of a safe, secure and well-functioning working environment.
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- Maintain office security procedures, including key allocation and access management.
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- Manage routine server backup tape changes.
Skills & Experience Required
\t- Proven experience in office coordination, workplace, or facilities management.
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- Strong organisational skills with the ability to manage multiple priorities.
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- Proactive, solutions-focused approach with a high level of ownership and accountability.
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- Confident communicator with strong interpersonal skills.
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- Experience liaising with suppliers, contractors, and service providers.
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- Comfortable troubleshooting basic office and IT equipment issues.
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- Ability to work independently and maintain a highly professional office environment.
