We are looking for an experienced and enthusiastic Personal Assistant to play a vital role in supporting our senior leaders.
This is a great opportunity for someone who enjoys working in a fast‑paced environment, is keen to make a difference, and is passionate about helping our teams deliver high‑quality patient care.
You will manage complex diaries, organise meetings and events, prepare key documents, and ensure the smooth running of day‑to‑day executive functions.
Every day will be different, and your ability to stay calm, organised and proactive will be essential.
We would welcome your application if you:
* Enjoys being the person who "makes things happen"
* Loves organising and problem solving
* Wants to develop your career in a supportive NHS team
We are only accepting applications from applicants from the Hampshire & Isle of Wight NHS system, including Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT & Hampshire Hospitals FT.
Main Duties of the Job
The Personal Assistant (PA) will play a key role in supporting the Senior Leadership Team within the Southampton and South West Division, ensuring the efficient and effective delivery of administrative and organisational functions.
The role requires exceptional communication, planning, and analytical skills to manage complex schedules, coordinate divisional activities, and maintain confidentiality at all times.
Relationship Management
* Maintain strong working relationships with administrative colleagues, medical staff, and senior leaders to ensure seamless collaboration.
Communication
* Handle confidential and sensitive information appropriately, communicating clearly, accurately, and promptly with all stakeholders.
Planning and Organisation
* Provide comprehensive PA support to the Managing Director, Clinical Director, Medical Director, and Business Support Manager.
* Organise and manage meetings, including scheduling, preparing agendas, tracking actions, and taking minutes for key divisional meetings such as the Performance Assurance and Strategic Programme Oversight Group.
* Coordinate absence management and monitor training compliance within the division.
* Support divisional communications, including newsletters, publicity materials, and acting as the Communications Link.
* Collate and structure workshop outputs into clear documentation and pathways.
Qualifications & Experience
* GCSE English and Maths level 4/C or above, or a good standard of general education.
* I.T skills and Knowledge, especially regarding use of databases.
* Experience needed ‑ general or specific.
* Previous NHS experience in an administrative role.
* Experience of working within a constantly changing environment without direct supervision.
* Good communication skills, written and verbal (including telephone skills and note taking).
* Ability to work as part of a team.
* Ability to input accurate information.
* Good time management skills.
* Self‑motivated and organised.
* Literate and Numerate.
* Flexible and adaptable to meet competing priorities and changing work practices.
* Understanding of confidentiality, data protection and safeguarding.
* Good working knowledge of Windows based packages.
* Good understanding of personal health and safety responsibilities.
* Is able to demonstrate our CARE values.
Additional Information
The Trust will seek to ensure recruitment processes are accessible and inclusive to everyone. If you are concerned that a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of sex, race, age, sexual orientation, religion/belief or disability, please contact the Trust’s Recruitment team. We will seek to resolve this issue wherever possible.
Flexible working - all requests for flexible working options can be discussed as part of the interview process.
About the Trust
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined‑up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community‑based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person’s care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute‑level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson’s Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence.
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