Job Description
We are recruiting an Executive Assistant (maternity cover) who will provide strategic business support to Senior Leadership.
ASOS is incredibly fast-paced, and your role as Executive Assistant will play an integral part in helping to deliver the most exciting and relevant fashion to our 20-something customers across the world.
In this role you must manage your time effectively in order to support where possible a maximum of two leaders. Your primary focus is to assist the EVP/SVP in fulfilling their responsibilities; you will manage their priorities, organise their schedule, and ensure the efficient flow of work through their leadership team. You will be responsible for ensuring their time is used optimally, planning ahead and thinking strategically.
The ideal candidate will be confident working in a fast-paced environment, proactively dealing with varying priorities, managing upwards and adaptable to short notice changes. The individual must be a self-starter as well as constantly looking ahead to prioritise time and workload. It’s vital the candidate is confident in building relationships with key stakeholders (both internally and externally) and has a desire to gain a wider understanding of the work being undertaken across the team (gaining a deeper understanding of the function will help to strengthen the support you provide).
You will be based in our Camden (London) Head Office, with an expectation to be in the office a minimum of 4 days per week. Due to the nature of supporting our senior leaders we do look for flexibility on this where needed.
The details
1. Proactively manage and organise diaries – ensuring efficient and sensitive time management, constantly looking ahead. A keen understanding of your EVP/SVPs priorities, enabling you to proactively manage their time and schedules.
2. Consistently managing the EVPs inbox – screening all enquiries and requests and handling them appropriately.
3. Co-ordinating leadership meetings, offsites and function townhalls. This includes managing agendas, collating decks and taking minutes (including chasing actions and following up).
4. Building relationships across the team to keep your finger on the pulse of engagement, and be your leaders ‘eyes and ears’, working in a partnership and sharing insights.
5. Supporting with board papers, projects and presentations – including document creation, co-ordination and proofreading.
6. Continually evaluating ways-of-working and processes – implementing improvements to support the efficient running of the team.
7. Proactively ensuring HR tasks are managed effectively (ongoing management of Workday, team review processes, etc).
8. Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports and presentations.
9. Manage system applications on the Directors behalf (headcount requests, expenses, PO raising, invoice management, etc).
10. End-to-end co-ordination of travel (UK and International).
11. Overseeing the team of PAs in your function – managing workflow, cascading information, working collaboratively and sharing holiday cover.
12. Collaborating with the other EAs in the business on various workstreams (PA team recruitment, onboarding, etc).
13. Supporting our culture by championing Diversity, Equity & Inclusion strategies.
Qualifications
About you
14. Previous EA/PA experience, providing examples of organisational and project-management skills.
15. Be prepared to work out of office hours and monitor EVP/SVPs emails.
16. Integrity is a must! This role deals with a large amount of confidential data, you must always demonstrate discretion and professionalism.
17. Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint.
Additional Information
BeneFITS’
18. Employee discount (hello ASOS discount!)
19. Employee sample sales
20. 25 days paid annual leave + an extra celebration day for a special moment
21. Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us
22. Private medical care scheme
23. Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role.
Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.