We're excited to offer a fantastic opportunity to become part of our Procurement & Finance Operations team at Mills & Reeve.
The role
We're looking for a proactive and detail-oriented Purchasing Assistant to support our busy department. In this role, you'll review expense claims accurately, provide administrative support across procurement and finance activities, and contribute to a collaborative team environment.
The person
The ideal candidate has previous administrative experience, is confident with technology, and thrives in a fast-paced, team-oriented setting. Experience in procurement or handling expense claims is beneficial but not essential. Proficiency in Microsoft 365 applications, especially Word, Excel, Outlook, and Teams, is important. You should be organized, logical, able to meet deadlines, and eager to improve processes. Building relationships and taking ownership of tasks are key to success.
The activities
Operational support
* Raise and maintain purchase orders with colleagues.
* Review and process expense claims per firm policies.
* Assist with supplier onboarding and timely payments.
Team collaboration & leadership
* Support team initiatives and stay informed through communications.
* Help colleagues during busy periods or absences.
* Suggest improvements for efficiency.
Data & systems management
* Maintain supplier records in systems like Concur, Risk Ledger, and the Supplier Contracts Database.
* Generate spend reports using tools such as 3E, Amazon Business, and credit card portals.
* Manage online supplier accounts and ensure data accuracy.
Administrative support
* Organize and file documents including contracts and due diligence forms.
* Arrange meetings, manage diaries, prepare agendas, and take minutes.
* Support audit preparations by maintaining supplier data.
For full details, please read the complete job description below.
We may close this vacancy early if we receive sufficient applications. Please apply early if interested.
The benefits
We offer a competitive salary and a wide range of benefits. Click here to learn more.
Our pre-employment screening includes DBS checks, right to work verification, employment history, and character assessments. Full details are available upon request.
The firm
Mills & Reeve focuses on achieving more for clients, their businesses, and communities. We provide tailored advice, build personal relationships, and leverage our network for recommendations. With over 1,250 staff and 750 lawyers, our shared vision is "Achieve more. Together." We are ranked in the top 50 UK law firms, listed in The Sunday Times Best Places to Work, and hold a Platinum Investors in People award.
And finally
We value diverse perspectives and are committed to an inclusive, supportive environment. Flexible working arrangements are considered, and workplace adjustments are supported. We aim to help each person thrive.
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