The Programme Information Management Officer plays a critical role in ensuring the effective management, governance, and utilisation of programme information and records. Synergy is a major programme, generating documents and other material of significant and long-term value. Synergy information includes contracts, decisions, design documents, planning material, budget records and strategic papers. All of this is covered by the terms of the Public Records, Freedom of Information and Data Protection Acts as well as Government audit and transparency standards.
Review the Programme’s information management arrangements
Support Synergy colleagues with training and communications where required to improve information handling confidence across the Programme.
Ensure alignment with DWP’s wider information management (IM) policies.
Lead on implementing a regular cadence of information handling audits to ensure continued compliance with IM policies across programme workstreams
Design and produce high-quality reports to support the Programme SLT
Manage and optimise programme information systems, most notably SharePoint to ensure continued compliance
Act as a key point of contact for programme information management queries, supporting Programme staff to ensure timely responses
Collaborate with PMO colleagues, delivery leads, and central functions to ensure alignment of information practices programme-wide
Legal responsibilities
Lead on legal information rights work within the programme, ensuring alignment with DWP policies. This includes Freedom of Information and Data Protection
Steer any legal discovery work that arises during the lifecycle of the Programme
Information governance, compliance and management - Demonstrable knowledge of information rights operations and of information management policies within a large organisation in a regulated sector. [Stakeholder management - Experience of building strong and robust relationships with varied, complex, and challenging stakeholders
Analytical thinker – Ability to assimilate large data sets to produce actionable insight and reports for senior stakeholders
Project Management – Able to work independently to plan and deliver a range of complex tasks and actions
Qualifications/Accreditations: Candidates must be (or willing to become) a member of the government Knowledge and Information Management (KIM) profession to be considered for this opportunity. Government Knowledge & Information Management Profession - GOV.