Team Executive Assistant in Investment Sector to Investor Relations Managing Directors - £55,000 - £60,000
Providing executive support to three Managing Directors of Investor Relations teams and one Senior Managing Director of the Co-Investment team. Additionally, offering administrative and logistical support to the UK-based Investor Relations and Co-Investment Teams.
Job Responsibilities:
Welcoming and assisting clients, arranging meeting spaces, preparing beverages, and coordinating lunch arrangements as needed.
* Handling photocopying, printing, scanning, and binding tasks.
* Managing local and international courier services and postage.
* Reserving meeting rooms using the Condeco tool.
* Managing team members' schedules for internal and external meetings.
* Coordinating meetings and calls with current and prospective clients.
* Inputting data into CRM systems.
* Compiling expense reports.
* Organising business card information.
* Making restaurant reservations for business lunches and dinners.
* Providing daily support to both teams, including liaising with IT/office management and arranging taxi reservations.
* Assisting in onboarding new team members.
* Collaborating with other team assistants to ensure adequate coverage.
* Assisting in organising internal and client events.
* Undertaking any other ad hoc duties as assigned.
Specialised Business and Technical Knowledge:
Proficient organiser with strong administration skills.
* Capable of meeting deadlines and managing multiple priorities.
* Able to work under pressure while maintaining attention to detail.
* Possesses excellent interpersonal skills and can interact with clients at all levels.
* Flexible approach to work and a team player.
* Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Education and Experience:
Demonstrated experience in a similar role within financial or professional environments.
Communication Scope:
The Executive Assistant will engage directly with internal and external stakeholders and should be confident in requesting/providing information to employees at all levels.
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