Are you ready to be the heartbeat of a dynamic engineering team in Scarborough?
We're seeking an Office Manager / PA to join a close-knit, friendly company. This pivotal role involves providing top-notch administrative and secretarial support to the Director and Engineers.
You will be the first point of contact for our clients, representing our professional image with every interaction. If you're organized, proactive, and capable of managing an office with precision and flair, ensuring smooth operations and compliance with industry standards, we want to hear from you!
Key responsibilities include:
1. Overseeing utilities and maintenance to keep the office running smoothly, ensuring compliance with legislative requirements.
2. Maintaining and optimizing filing and archiving systems for efficiency.
3. Using a bespoke database to book and monitor projects.
4. Providing secretarial support, including typing reports (some audio) using Microsoft Word and Adobe.
5. Monitoring and ordering office supplies and catering essentials.
6. Arranging meetings, handling venue preparation, agendas, equipment, and refreshments.
7. Keeping the Office Notice Board up-to-date and compliant.
8. Arranging transport and accommodation for engineers.
9. Maintaining records of sickness absence and annual leave.
10. Managing incoming and outgoing mail efficiently.
11. Handling telephone enquiries professionally and proactively.
This is a permanent role, working Monday to Friday from 8:30 am to 5:00 pm. We are flexible for 4 or 5-day workweeks, with a salary of £25,000-£29,000 FTE depending on experience.
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