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We are seeking a dynamic Executive Assistant with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance-driven environment. This person will provide primary administrative support and coordination for the Chief Information Officer (CIO) and IT Executive Leadership team.
Position Overview: This is a 12+ month contract position, working remotely with occasional onsite presence required (1-2 days per month). The work schedule is Monday through Friday, 9:00 AM to 5:00 PM
Key Responsibilities:
* Provide proactive executive-level administrative support, anticipating needs before being asked
* Complete projects and special assignments by establishing objectives, determining priorities, and managing multiple stakeholders
* Conduct research, collect and analyze data to prepare executive reports and presentations
* Create and maintain complex charts, graphs, and data visualizations
* Coordinate executive meetings including agenda preparation, correspondence, presentations, and all follow-up activities
* Provide calendar management support for C-level executives
* Attend meetings to record decisions and action items, manage meeting materials
* Send friendly reminders for overdue action items and manage follow-ups
* Coordinate off-site executive meetings and events as necessary
* Manage office supply ordering and facility-related requests
* Handle confidential documents and correspondence with discretion
* Provide courteous and efficient support to all IT team members
Required Qualifications:
* Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio)
* Advanced PowerPoint skills for executive-level presentations
* Strong Visio skills for creating process flows and organizational charts
* Excellent written and verbal communication skills
* Proven ability to work independently with minimal supervision
* Experience supporting C-level executives in a fast-paced environment
* Strong organizational and planning skills with attention to detail
* Ability to multitask and prioritize competing deadlines
* "Can do" attitude with demonstrated initiative and proactive approach
* Soft interpersonal skills suitable for executive team interaction
* General understanding of IT technology/processes
Ideal Candidate: We're looking for someone who is confident, flexible, responsive, and eager to learn. The successful candidate will be mature, goal-driven, and highly adaptable to change. Must be self-motivated with exceptional communication skills and the ability to maintain a professional culture while building positive relationships across all levels of the organization.
Remote Work Requirements:
* Dedicated, distraction-free workspace
* Reliable high-speed internet connection
* Ability to maintain professional environment during virtual meetings
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Health and Human Services
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