Position Summary
A proactive and detail-oriented Marketing Administrator to support the Ford PartsPlus marketing team with day-to-day administrative tasks. This role will be key in managing budgets, coordinating with suppliers, preparing cost estimates, conducting market research, and handling purchasing for marketing-related activities. The successful candidate will be highly organized, financially astute, and capable of working across multiple projects simultaneously.
Job Duties
Budget & Financial Administration:
* Assist in the creation and ongoing management of the marketing budget.
* Monitors spend against budget and produce regular financial reports.
* Process invoices and purchase orders accurately and in a timely manner.
* Prepare cost estimates and support the approval process for marketing initiatives.
Supplier Coordination:
* Liaise with suppliers and external agencies to obtain quotes, confirm bookings, and ensure timely delivery of services or materials.
* Maintain a preferred supplier list and support procurement best practices.
Marketing Support & Coordination:
* Provide administrative support for campaigns, events, and promotional activities.
* Coordinate the production and distribution of marketing materials.
* Ensure marketing assets are procured and delivered appropriately.
Research & Purchasing:
* Conduct market research to support campaign planning and competitor analysis.
* Source and purchase marketing collateral, promotional merchandise, and other materials within budget.
General Administrative Duties:
* Maintain organised records and documentation for marketing projects and supplier transactions.
* Assist with reporting, analytics, and performance tracking for marketing activities.
* Provide administrative support to the wider marketing team as required.
Skills & Experience
* Proven experience in a marketing or administrative role.
* Strong organisational and multitasking skills.
* Experience managing budgets.
* Excellent written and verbal communication skills.
* Proficient in Microsoft Office (Excel, Word, PowerPoint).
* Ability to build strong relationships with internal and external stakeholders.
* Knowledge of marketing principles and materials is advantageous.
* A degree or equivalent qualification in Marketing, Business Administration, or a related field is desirable.
* Relevant experience or training in financial or project administration is an advantage.
This is a hybrid role, working from home and at the OEC office in Newbury 2 days a week.