Location
Watford
Discipline:
Support Centre
Job type:
Permanent
Job ref:
039131
Published:
about 3 hours ago
Who are we?
Majestic is the UK's largest specialist wine retailer, operating a network of over 200 stores nationwide. Founded in 1980, the company recently passed back into private ownership following the acquisition of Fortress Investment Group and has undergone an ambitious transformation and turnaround programme. The results of which are now being seen, with record market share growth, a new and improved product range, a new website and six new stores - with a pipeline for future expansion over the next five years. The Majestic range includes over 1,100 different wines, spirits and beers both online and in-store. Majestic's key strength is over 1,000 WSET-trained colleagues offering knowledgeable, friendly service across all channels.
The Role:
The Estate Administrator plays a key role in supporting the financial and administrative operations of the Majestic Estates portfolio, consisting of over 200 stores and over 50 sublet units. This position is responsible for managing and tracking rent, service charges, insurance, and business rates invoices on a monthly, quarterly, and annual basis. It is to maintain accurate records, monitoring payment statuses, reconciling accounts, and ensuring compliance with financial procedures. The role requires excellent attention to detail, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment.
Job Specifics:
* Contract Type: Permanent
* Location: Watford. Our Head Office is based in Watford, just 20 minutes from London Euston. From Watford Junction, we are a 15-minute walk to our Head Office*
* We are proud to offer an Agile Working Policy for Head Office colleagues; a blend of office and remote working which will include 3 days working at the Majestic Office each week.
Key Responsibilities:
* Processing and recording all Estate invoices for rent, service Charge, Insurance & business rates liaising with the finance team as required.
* Reconciling accounts and ensure accurate financial record keeping
* Raising and monitoring purchase orders and ensuring expenditure is within budget.
* Raising invoices for rent, insurance and service charge for our sublet portfolio
* Creating and amending standing orders for rent payments following changes to Landlord details or changes as a result of rent reviews and lease renewals.
* Verifying changes to Landlord details when properties have changed hands or where bank details have changed.
* Being the first point of contact for ourLandlords and their agents dealing with invoicing and rent queries
* Arranging Landlord inspections and visits to the retail estate liaising between store teams and agents
* Provide full administrative support to the Estates team
* Reviewing and distributing correspondence / mail and escalating where necessary
Knowledge & Skills Required:
* 2+ years' experience in a similar coordinator role preferred
* Good Microsoft Office skills –strong Excel experience (VLookUp knowledge would be advantage),
* Ability to multi-task and work under pressure
* Excellent team working, communication, organisation and time management skills
* Experience using Sage and reconciling accounts is beneficial
* Adaptive and able to learn new processes quickly
* Motivated and self-starting
* High attention to detail
* Experience of the Property industry would be an advantage
What's in it for you:
* A competitive salary & performance related bonus
* Up to 20% Staff Discount
* 29 days holiday, including public and bank holidays and we also have a Holiday Purchase Scheme
* Life Assurance (Worth 2 times your annual salary)
* A contributory Company Pension Plan
* Career development opportunities
* Free parking on site with electric charging points
* Access to Retail Trust which includes: Retail Rewards including Instant savings with discounted e-vouchers, discounted reloadable shopping cards, gift vouchers and gift cards, Discounts of up to 30%, access to free counselling support phone line
* Company maternity, paternity and adoption leave after 26 weeks #Long service rewards
We look forward to receiving your application Together we are Majestic #TWAM
On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.