Project Administrator
Rochester - ME1 1HQ
Full Time
Salary Up to £40k (DOE)
Summary
NG Bailey Facilities Services are recruiting for an experienced Project Administrator to work on our prestigious SETL - South East Trains Limited contract
The successful candidate will be responsible for preparing, processing and coordinating delivery of estimates in line with programme, budget and commercial parameters.
Some of the key deliverables in this role will include:
Prepare accurate and timely quotations for M&E and fabric small works and projects.
Interpret engineer reports, client requests, and site survey data to scope works.
Liaise with subcontractors and suppliers to obtain competitive pricing.
Work closely with engineers to validate technical requirements and pricing assumptions.
Maintain a register of submitted quotes and track status through to completion, Ensure all quoted work is logged, categorised, and referenced correctly within the systems.
Coordinate approval processes for quotes with internal and client-side stakeholders.
Follow up on outstanding quotations and maintain regular communication with clients.
Support the mobilisation and scheduling of approved works, ensuring materials and subcontractors are aligned with delivery plans.
Monitor work in progress for quoted works to ensure timely invoicing and close-out.
Provide weekly and monthly reports on quoting activity, and pipeline forecasts.
Escalate high-value or complex jobs to senior management for review and input.
Working hours:
Working hours are 40 hours per week - Monday to Friday
What We’re Looking For
We're seeking a proactive and detail-oriented Project Administrator with a strong focus on customer service.
Essential:
• Experience in Electrical / Mechanical services, ideally in estimating or quoting roles
• Strong administrative and organisational skills
• Commercial awareness and ability to interpret cost breakdowns
• Excellent communication skills – written and verbal
• Base Knowledge /understanding of either Mechanical, Electrical, and Fabric Building Services
Desirable:
• Awareness of Health & Safety, CDM regulations, and risk assessment processes
• Proficiency in Microsoft Excel, Word, and experience with CAFM systems
• NVQ or equivalent in Business Administration, Estimating, or similar field
Benefits:
We're always evolving our benefits to ensure we're attracting and retaining great people.
Salary £35k - £40k (DEO)
25 Days Holidays plus Public Holidays
Pension with a leading provider and employer contribution
Sick Pay
Personal Wellbeing and Volunteer Days
Private Medical Insurance
Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
Personal development programme
To ensure we’re keeping everyone safe on our railways, an English Comprehension Assessment will form part of the interview process. If you need to discuss any additional support you may need with this, or any part of our interview process, please speak to us and we’ll do our best to accommodate”
Next Steps:
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us:
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.
Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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