Company Overview
Adept Consulting Engineers is a dynamic Civil & Structural engineering practice dedicated to delivering innovative, sustainable, and cost-effective solutions for construction challenges. Our core values emphasize collaboration and high-quality service, ensuring a positive customer experience.
Summary
We're looking for an Office & Projects Administrator in Leeds to provide comprehensive support for office operations and project teams—managing processes, coordinating meetings, handling project documentation, and acting as a key contact for staff and clients.
Responsibilities
* Provide day-to-day administrative support to the office and project teams.
* Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses.
* Maintain and update project documentation, records, and filing systems (both digital and paper-based).
* Assist with the preparation and formatting of reports, presentations, and project documents.
* Coordinate meetings, including scheduling, room bookings, and preparing agendas and minutes.
* Support onboarding of new starters, including induction packs and desk set-up.
* Liaise with suppliers and service providers for office supplies and equipment.
* Monitor and order office stationery and consumables as required.
* Assist with timesheet collection and data entry for project tracking.
* Support finance processes, such as invoice processing and expense claims.
* Ensure compliance with company policies, including data protection and health & safety.
* Organise and support company events, training sessions, and wellbeing initiatives.
* Act as a point of contact for visitors and ensure a welcoming office environment.
* Undertake any other duties as required to support the business and project delivery.
Candidate Specification
Requirements:
* Maths and English GCSE (Grade 4/C or above) or equivalent.
* Previous experience in an administrative or office support role.
* Excellent organisational and time management skills.
* Strong attention to detail and accuracy.
* Good written and verbal communication skills.
* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Ability to prioritise tasks and work to deadlines.
* Professional and approachable manner.
* Ability to work independently and as part of a team.
Desirable:
* Higher education qualification (e.g. HNC, HND, or degree) in a relevant subject.
* Experience supporting engineering or construction project teams.
* Knowledge of project management processes or software.
* Experience with document control systems.
* Familiarity with basic finance processes (e.g., invoicing, expenses).
* First aid or health & safety training.
Call-To-Action
* Ready to make a difference in a supportive, collaborative team at Adept? If you're keen to help us deliver outstanding results and value your contributions being recognised, we encourage you to apply today.
Job Types: Full-time, Permanent
Pay: £25,000.00-£30,000.00 per year
Benefits:
* Additional leave
* Bereavement leave
* Company events
* Company pension
* Cycle to work scheme
* Enhanced maternity leave
* Enhanced paternity leave
* Free parking
* Gym membership
* Health & wellbeing programme
* On-site parking
* Paid volunteer time
* Private dental insurance
* Private medical insurance
* Referral programme
Ability to commute/relocate:
* Pudsey LS28 5UJ: reliably commute or plan to relocate before starting work (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person