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Secretary / Receptionist
This is an exciting opportunity as the Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties, and associated administration duties.
Your duties will include but are not limited to:
1. Receptionist duties, including call handling and transferring via the firm's main switchboard.
2. Providing administrative support for the team, including correspondence with clients, preparing inventories of productions for hearings, and maintaining files.
3. Formatting and proofing documents and correspondence.
4. Assisting with ordering office supplies.
5. E-filing, manual filing, and archiving.
6. Sending correspondence on behalf of the team to clients and third parties.
7. Supporting the firm's charitable initiatives with administrative assistance.
8. Administering onboarding of new client accounts, amending existing client accounts, and related details.
9. Diary management.
10. Assisting with the firm's marketing initiatives, including client alerts, training arrangements, and client engagement correspondence.
To be a successful candidate:
Successful candidates must have proven success and experience in a similar role. You will need an excellent telephone manner, communication, time management, and organizational skills. A good knowledge of Microsoft Office is essential. You must be able to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.
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