General Surgery, Medical Secretary, Band 4, 29.5 Hours, Permanent
The Medical Secretarial Service have two vacancies for a Medical Secretary to join the General Surgery Medical Secretarial Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move into the medical secretarial team.
The post
The post holder will work as part of the Medical Secretary Team in the General Surgery Department at ARI to provide secretarial and administrative support to a large team of Consultant Surgeons and their medical and nursing staff.
This is a very busy but rewarding post in a fast‑paced specialty with a high volume of patients. The post holder will be responsible for booking theatre lists, outpatient local anaesthetic lists, diary management, answering patient queries, and managing the awaiting results system alongside other administrative and PA tasks.
Hours of work are negotiable between 8am and 5pm Monday to Friday. Both posts are at 29.5 hours per week and will increase to 36 hours per week in April 2026 (with no loss of pay) in line with the NHS Scotland reduced working week.
What We Love To See
The ideal candidate should have previous Medical Secretary experience or experience in a similar role such as Legal Secretary, PA, or Team Secretary. You should have experience of scheduling appointments/diary management, excellent interpersonal and organisational skills, and the ability to touch‑type with experience of transcribing documents from audio files. Knowledge of medical terminology and NHS experience in an administrative role would be advantageous, but is not essential.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including broadening your knowledge into various other medical, surgical, and clinical services, and over time developing into supervisory, training, or management roles.
Diversity and Inclusion
We are focused on hiring the very best talent available and actively encourage applications from candidates of all backgrounds, aiming to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g., maternity, paternity, caring for others) or considering a move from another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you, please read the job description and only apply if you meet all of the essential criteria.
For informal enquiries, please contact Leanne Roy, Assistant Secretarial Service Manager, at Leanne.roy@nhs.scot. Please note all applications must be made via the NHS Scotland Recruitment Website; no CVs can be considered.
NHS Scotland is committed to encouraging equality and diversity among its workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
As from 1/4/26, the Agenda for Change full‑time working week will reduce from 37 to 36 hours per week. Part‑time hours will be reduced pro‑rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
AI‑generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered to ensure the process remains inclusive and accessible.
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short‑listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. The post may close early due to the volume of applications.
* Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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