Personal Assistant to the Deputy Headteacher – Part time
Working Hours
Hours are negotiable; however, the postholder must be available to work 3 full days one of which must be a Monday (8.30am to 4.30pm)
Salary - £15,750 – 17,000 (actual salary payable) – based on 24hrs per week, 32 Academic weeks and 4 weeks additional, plus inset days
Interviews to be held - Wednesday 21st January 2026
Job Purpose
To provide high-quality, confidential administrative and organisational support to the Deputy Headteacher, supporting leadership across the Years 7–14 phase of the school, and enabling the effective day-to-day operation of leadership responsibilities.
Key Responsibilities
Administrative and Organisational Support
· Manage the Deputy Headteacher’s diary, including scheduling and prioritising meetings and tasks.
· Provide administrative support for the preparation of meeting papers, resources and supporting documentation.
· Assist with timetable logistics and the organisation and arrangement of lessons as directed.
Communication and Liaison
· Draft and send professional correspondence, including emails, on behalf of the Deputy Headteacher.
· Communicate effectively with internal and external stakeholders, including staff, families, and external agencies, via email and telephone.
· Manage and distribute whole-school briefing notes and communications as directed by the Deputy Headteacher.
Meetings and Senior Leadership Support
· Prepare agendas for weekly senior leadership meetings, gathering agenda items from senior managers across the Years 7–14 phase.
· Ensure agendas are circulated in a timely manner.
· Take accurate minutes, follow up actions and circulate minutes promptly.
Events and School Representation
· Provide administrative and practical support for internal school events involving families during working hours.
· Support external local events where the school is representing itself, as directed by the Deputy Headteacher and within contracted working hours.
Systems and Data
· Use school management systems (e.g. SIMS) where required. Experience of SIMS is desirable but not essential; training will be provided.
· Maintain accurate records and documentation in line with school policies and data protection requirements.
Person Specification
Essential
· Excellent organisational and time-management skills with the ability to prioritise competing demands.
· Strong written and verbal communication skills.
· High level of discretion and ability to maintain confidentiality.
· Competent IT skills, including email, word processing and spreadsheets.
· Ability to work independently, proactively and as part of a team.
Desirable
· Experience working within a secondary or post-16 education setting (Years 7–14).
· Experience using SIMS or similar school management systems.
· Previous experience supporting senior leaders or executives.
Additional Information
· This role involves working closely with senior leaders across the Years 7–14 phase of the school.
· Flexibility within agreed working hours is required to support meetings and events.
We reserve he right to close the role early should a suitable candidate be found.