**********Please only apply if you are an EU/UKPassport holder**************
The role
PE Global are currently recruiting for Executive Personal Assistants to join a well-known organisation based in the Middle East. This is a permanent role that requires relocation to Saudi Arabia
Duties of the role
Calendar and Schedule Management:
* Maintain and coordinate the executive's calendar, ensuring accurate scheduling of appointments, meetings, and travel arrangements.
* Plan and organize the executive's daily activities, including prioritizing tasks, managing deadlines, and providing timely reminders.
Travel Coordination:
* Arrange international and domestic travel itineraries, including flights, accommodations, ground transportation, and visas.
* Prepare travel expense reports and ensure timely reimbursement.
Communication and Correspondence:
* Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely responses.
* Screen phone calls, prioritize messages, and handle inquiries on behalf of the executive.
Meeting Support:
* Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
* Attend meetings, take minutes, and distribute meeting summaries as necessary.
Confidential Information Handling:
* Maintain utmost confidentiality and discretion in handling sensitive information and documents.
* Prepare confidential reports, presentations, and other materials as required.
Relationship Management:
* Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and colleagues.
* Build and maintain strong professional relationships with key contacts.
Education & Experience
* Bachelor's degree in business administration, management, or a related field would be advantageous.
* You will require a minimum of five (5) years solid and continuous experience as an executive assistant or personal assistant to senior-level executives ideally in a large scale/ global corporate environment.
* You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).
* Shorthand desirable but not essential.
* Excellent verbal and written communication skills in English
* Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
* Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Flexibility to adapt to changing priorities and work in a fast-paced environment.
* Familiarity with Saudi Arabian culture, customs, and business practices is not required but may be beneficial.
Interested candidates should send an up-to-date CV to energy@peglobal.co.uk or emma.okeeffe@peglobal.net