Skanska Building Services, we pride ourselves on delivering top-tier facilities management solutions across a wide range of sectors. From hard services like M&E maintenance to comprehensive soft FM offerings (stores administration, security, helpdesk etc…), our team is committed to excellence, sustainability, and client satisfaction.
Based on a key MoD site near Watford - we currently seek an Executive Assistant (PA) to work directly to the site Commanding Officer (CO), through the Adjutant, the Executive Assistant’s (EA) primary purpose include: Visit Coordination, Public Relations, Community Engagement, Support to Meetings, Commanding Officer Diary Management, Travel Management and Headquarter Orders and Rosters administration.
Executive Assistant - You will:
* Public Relations - Responsible for coordinating all aspects of inward Visits to Northwood Headquarters (NWDHQ).
* Visit Coordination. - Assist in coordinating Tours and Private Lunches with appropriate internal and external organisations. Engagement with other HQs located at Northwood to ensure coordination of Visits Programme.
* Community Engagement. - Attend off-site community engagement events as required by the CO. Management and oversight of communications with partners in wider Community including staffing of CO’s correspondence.
* Support to Meetings - Coordinate the following meetings including drafting notes and following-up outstanding actions:
o Weekly CO’s Command Meeting.
o Monthly Evolution Meeting.
o Quarterly Environmental and Sustainability Forum.
o Arrange meetings chaired by CO and produce minutes as required.
* Commanding Officer Diary Management - Organise and coordinate meetings and conferences for the CO including booking appropriate conference facilities, liaison with attendees (including security clearance/escorting), creating briefing packs (including travel documentation, visit instructions and reading material). Assist in organising CO’s Official Entertainment events and off-site team events. Book new joiners/leavers appointments.
* Travel Management - Research and organise appropriate travel for CO and Command Executive within Northwood Headquarters.
* Preserve confidentiality of sensitive information.
* Establish and maintain the trust of the CO and command team.
* PC Literate – including Outlook, Word, Excel and Teams as a minimum.
* Office Administration background.
* Have work pride, ethos, positive attitude and the ability to preserve confidentiality.
This role requires a minimum level of security clearance and may also require a higher level of National Security Vetting. You should be aware that certain levels of clearance or specific projects and/or sites have UK residency requirements; and any dual or multiple nationalities must be declared. Any persons who do not fulfil these residency requirements may be unable to obtain the required level of clearance and would not be eligible to undertake this role.
What we offer:
* 24/7 digital GP service for you and your family.
* Financial wellbeing and employee assistance.
* Enhanced family benefits (including maternity, paternity, dependents and parental bereavement leave).
Equal opportunities
We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.
We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.
Reasonable adjustments
We would like you to perform at your best at every stage of our recruitment process. Please contact us using recruitment@skanska.co.uk if you require any adjustments that would support you throughout your application.
More information about the role
Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: recruitment@skanska.co.uk
The closing date for this vacancy may be subject to change any time at the sole discretion of the business.
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