Our client are looking to recruit for Legal Assistant with a strong PA background to work on behalf of their business based out of Nottingham, NG2.
They are looking for an individual to ideally have some experience within Real Estate including tasks such as Land Registry application and searches, outstanding communication skills, diary management, administration and stakeholder engagement.
Day to Day responsibilities:
Client relationship management
Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate
Manage the production of documents
Taking and making client related calls, dealing with and handling message taking as
Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training
Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added
Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoringAdministrative
Assisting with Land Registry applications and searches.
Responsible for files being opened and closed. Supervise general filing requirements and record- keeping and production of engagement letters, ensuring compliance at all times
Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters
Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client
Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs’ e.g. contacts with rejected email addresses are reviewed, updated or archived from system
Assisting in the organisation of internal and external events, seminars and conferences (vulture)
Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers
Produce and maintain Excel spreadsheets as requiredCommunication
Key point of contact for Fee Earners and Clients to maintain relationships and ensure a high level of support is always provided by the team
Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing
Provide support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by the Team Manager. Assisting others where there is spare capacity or it evident that a colleague needs assistance with their workload
Answering phone calls for other members of the team when they are away from their desk and participating in a lunch time telephone rota within the Practice Assistant team
Minute taking, following up designated actions to ensure completion ahead of the next meeting
Liaise with the [Team Manager] over any planned absences, arranging cover as necessary and communicating this to the relevant fee earnersCustomer service
Arranging and attending team meetings
Liaising with fee earners and PSM's to take instruction and liaise on work requirements
Consistently and appropriately update service users on progress where appropriate
Regularly offer assistance wherever possible
Who would be a good fit for this role?
As part of the Legal Support Services team, you would be expected to have the following skills and experience:
Experience of working in a legal or professional services environment
Experience of working within a Real Estate function would be desirable
Advanced knowledge of Microsoft Office
An aptitude for producing documents and client communications of the highest standard
Advanced knowledge of document management/case management systems
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