Job Description
The HR & Admin Assistant will join the Baker Botts London office on a 6-month fixed term contract basis and will be responsible for supporting the Human Resources and Admin Departments by keeping up to date and accurate employee records, coordinating recruitment activities, coordinating onboarding and offboarding processes, general admin support and assisting with HR compliance requirements for the London office and International Offices (as required).
Key Responsibilities
* HR Administrative Support: Provide administrative support to the International HR department, including maintaining employee records, assisting with notetaking, ensuring data integrity in systems such as HRIS system and working closely with the wider HR team to ensure HR files are accurate and up to date.
* Recruitment and Onboarding: Assist in the recruitment process for support staff by liaising with agencies, scheduling interviews, maintaining accurate recruitment logs, and facilitating the onboarding of new hires including drafting offer documentation, ensuring all forms are complete and HR files are maintained, drafting induction schedules and arrange induction sessions with new joiners.
* Compliance: Assist with Right to Work checks and ensuring immigration files are up to date and accurate.
* Training and Development: Support training initiatives and manage the Firm’s training platform, helping to coordinate training sessions and track employee progress.
* Project Assistance: Assist the International HR Manager and Office Administrator on various projects.
* Employee Relations: Manage absences via the HRIS system, assist with Cyclical review cycles and appraisal administration.
* Offboarding: Assist with the offboarding process for leavers, ensuring all documentation is completed.
* Benefits: Assist with the administration of benefits enrollment for employees.
* Vendor Management: Assist with onboarding vendors and ensuring tracking of London office vendors.
* Financial Management: Assist with invoice and expense management for London office via the firm’s expenses system.
* Internal Portal Updates: Assist with reviewing and refreshing London pages the internal intranet.
Qualifications
* CIPD Level 3 qualification is desirable
* Experience: Previous experience in an HR role administrative position is required with a basic understanding of HR processes and best practices.
* Skills: Strong organisational, communication, and interpersonal skills are essential.
* Proficiency in MS Office (especially Excel and PowerPoint) and familiarity with HRIS systems is desirable.
Reporting to: International HR Manager and Office Administrator for London
Contract Type: Fixed Term Contract – 6 months
Office: London Office
Competitive Salary and Benefits
Flexible Working