Overview
The medical Rota Coordinator is responsible for managing the Emergency Medicine medical rotas. A key function of this role will include the co-ordination of medical staff rotas to ensure the service is resourced to the required levels each day.
Responsibilities
* Rota management to include: compliance, hours, induction and locum bookings of the junior doctors across the division.
* Advising Service Manager and Lead Clinicians on rota issues and absence recording in line with relevant policies e.g. Special Leave Policy.
* Ahead of the implementation of e-rostering, devising systems to compile and record sickness, annual leave and study leave.
* Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place.
* To ensure the efficient organisation of the rotas, co-ordinating doctors leave in order to support the delivery of the service.
* To support Clinical Directors, Lead Clinicians, SPRs to ensure that there is appropriate medical cover across the division.
* Allocate junior doctors\' four, six and twelve monthly rota patterns.
* Be the main point of contact for securing locum cover for Consultants, junior doctors and middle grade staff where there is a staffing shortfall.
* Be the main point of contact for collecting and recording Consultants, Middle Grade & Junior Doctor annual leave, study leave and sick leave.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
* Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
* Widening access (anchor institution) and employability
* Improving the experience of staff with disability
* Improving the EDI literacy and confidence of trust staff through training and development
* Making equalities mainstream
Details
Date posted: 24 Hydref 2025
Pay scheme: Agenda for change
Band: Band 5
Salary: £31,049 to £37,796 a year per annum plus HCAS
Contract: Permanent
Working pattern: Full-time
Reference number: 197-R-AJ7426a
Job locations: University Lewisham Hospital, Lewisham High Street, London, SE13 6LH
Job description and responsibilities
Ensure these rotas are completed proactively to ensure rotas are developed in a forward planning manner to assist with operational and personal arrangements. Liaise with other colleagues and stakeholders to achieve this. Book locums as required/directed for compliance of rotas and in line with Divisional guidance for short-term cover. Ensure rotas are circulated to all Divisional areas to make sure cover arrangements are widely known throughout the Division.
Person Specification
Education and Qualifications
* NVQ 5/Degree or equivalent acquired through study or combination of study and relevant experience
Experience
* Experience of working in a clinical administration role enabling a knowledge of systems and ways of working in a busy clinical setting to be developed and applied to performance in this role.
* Experience of working in a post with similar responsibilities
* Understanding of relevant NHS policies and procedures.
Knowledge
* A good knowledge of corporate and information governance issues.
* Sound understanding of practical Data Protection issues.
* Understanding of the differences between all contracts for medical and dental staff e.g. training contracts
* Good working knowledge and understanding of medical staffing issues including terms and conditions of service and Junior Doctors rotations
* Knowledge of managing medical rotas.
Desirable
* Proficiency with spreadsheet, database, BSMS system, erostering
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Lewisham and Greenwich NHS Trust
Address: University Lewisham Hospital, Lewisham High Street, London, SE13 6LH
Employer's website: https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)
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