PA to Head of Department
This is an excellent opportunity for an experienced PA to support the Head of Department, providing senior administrative support for the organisation's operational services including facilities, catering, maintenance, conference, housekeeping, and HR. This is a busy and varied role working in a very friendly and diverse team of three.
PA to Head of Department Responsibilities
This position will involve, but will not be limited to:
1. Responsible for diary management and meeting schedules, including booking rooms, travel and refreshments; ensuring that necessary papers have been received, and any background research/briefings arranged.
2. Ensure that the Head is routinely and regularly updated with regard to the status of all ongoing work activities and projects that the post holder has been tasked with.
3. Liaise with a wide range of internal and external colleagues and stakeholders.
4. Manage incoming correspondence, such as post, emails and telephone calls, making judgements about which need to be dealt with.
5. Prepare agendas, assisting in the production of minutes and reports, presentations, drafting letters and other documents as required and ensuring follow-up action is carried out.
6. Maintaining a paper-based and electronic filing system and general organisation of documentation for the department.
PA to Head of Department Benefits
This is a full-time role working 35 hours per week Monday to Friday, however a minimum of 30 hours will also be considered. The organisation offers benefits including:
7. Generous holiday allowance
8. Pension scheme
9. Private medical
10. Free meals when on duty
11. Onsite car parking is available
The Company
This is a diverse and vibrant community that employs highly academic and knowledgeable individuals who are leaders in their field.
PA to Head of Department Essentials
12. The successful candidate will be an experienced PA/Executive Assistant, managing complex diaries.
13. Excellent organisation skills and a high attention to detail.
14. You must be able to work independently, prioritise and make decisions, using your initiative and judgement.
15. It is essential that you have excellent communication skills, and the ability to liaise with multiple internal and external stakeholders at all levels.
16. You will be highly professional and approachable
17. A flexible and adaptable approach to work.