As Office Manager at Emixa, you will be responsible for ensuring the smooth day‑to‑day running of our office, creating a professional, welcoming, and well‑organised environment for employees, customers, and visitors. Acting as the first point of contact for the business, you'll play a key role in supporting our teams and maintaining an exceptional workplace experience.
This is a fully office‑based position and requires attendance in the Solihull office five days per week.
Key Responsibilities:
Reception & Visitor Management
* Welcome visitors, customers, and suppliers, ensuring a professional and positive experience.
* Manage reception, incoming calls, deliveries, and visitor sign‑in processes.
* Coordinate meeting room bookings and ensure meeting spaces are prepared and presentable.
Office Administration
* Provide general administrative support to the business.
* Manage office supplies, stationery, and refreshments, ensuring stock levels are maintained.
* Support the onboarding of new employees, including preparing workspaces and office inductions.
* Assist with arranging travel and accommodation bookings when required.
Office & Facilities Coordination
* Ensure the office remains clean, organised, safe, and fully operational.
* Liaise with landlords, contractors, and suppliers regarding maintenance and facilities issues.
* Coordinate office repairs, equipment maintenance, and service visits.
* Manage parking allocation and other office facilities requirements.
Health & Safety
* Support office health and safety requirements, including new starter inductions.
* Act as Fire Warden and First Aid Officer (training provided if required).
* Assist in maintaining compliance records and ensuring a safe working environment.
Meetings & Events Support
* Coordinate refreshments, room setup, and logistics for internal meetings, customer visits, and training sessions.
* Support office‑based events and team activities.
Skills & Experience
* Previous experience in an office administration, reception, office coordinator, or office manager role.
* Excellent organisational and multitasking skills.
* Strong communication and interpersonal skills.
* Friendly, professional, and customer‑focused approach.
* Proficient in Microsoft Office applications.
* Able to work independently and take initiative.
* Reliable, approachable, and highly organised.
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