Job Description
Conveyancing Paralegal / Legal Secretary - Established London Law Firm
London (Offices in The City, West End and Sutton. - flexibility required)
We are a well-respected and established law firm with a strong presence in the City of London, Sutton and the West End. As we continue to grow and expand our services, we are seeking a highly motivated and enthusiastic Paralegal/Legal Secretary to join our dynamic team. This is a fantastic opportunity to develop your legal career within a supportive and fast-paced environment.
The Role
You will play a vital dual role, providing essential administrative and secretarial support to fee earners while also undertaking substantive paralegal tasks. This position is ideal for someone with 1-3 years of experience in a law firm setting who is eager to take on responsibility, learn quickly, and contribute significantly to the smooth running of our practice.
Key Responsibilities
Administrative & Secretarial:
* Efficient diary management, scheduling appointments, meetings, and court dates.
* Comprehensive document production (letters, emails, forms, agreements, court bundles) using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Managing incoming and outgoing post, emails, and telephone calls professionally.
* Accurate digital and physical file management, opening/closing files, and maintaining organized systems.
* Preparing bills and assisting with basic accounting tasks.
* Organizing travel arrangements where necessary.
* Providing general administrative support to the team as required.
Paralegal:
* Drafting standard correspondence, forms, and basic legal documents under supervision.
* Conducting legal research using online resources (e.g., Practical Law - training provided if needed).
* Assisting with case/file preparation, including bundling, indexing, and pagination.
* Liaising with clients, counsel, agents, courts, and other third parties professionally.
* Proofreading and checking legal documents for accuracy.
* Managing document disclosure and discovery processes.
* Assisting with file reviews and due diligence exercises.
* Maintaining accurate time records.
* Adhering strictly to firm procedures, compliance requirements, and data protection regulations (GDPR).
* Contributing positively to team collaboration and a supportive working environment.
Essential Skills & Experience
1-3 years of proven experience working as a Paralegal, Legal Secretary, or in a similar support role within a law firm or legal environment.
Organizational and time management skills with the ability to prioritize effectively and meet deadlines in a fast-paced environment.
* Attention to detail and commitment to accuracy
* Strong written and verbal communication skills
* High level of proficiency in Microsoft Office Suite Word, Excel, Outlook
* Ability to work independently using initiative and as part of a collaborative team
* Professionalism, discretion, and a client-focused approach
* Enthusiastic, proactive, and willing to learn
* Flexibility to work across our City, Sutton and West End offices as required.
Desirable Skills & Experience
* Conveyancing experience is highly advantageous.
* Experience using a legal case management system (e.g., LEAP).
* Familiarity with legal terminology across multiple practice areas.
* Typing speed of 60+ wpm.
* Dictation with Tapes.
* Dictation with digital products such as Big Hand or Phillips.
What We Offer
* A competitive salary package.
* The opportunity to work within an established, reputable, and growing London law firm.
* Exposure to high-quality work and a variety of legal matters.
* A supportive and collaborative team environment.
Opportunities for professional development and career progression.