The role reports into the Assistant Managerwithin the Data Management Team.
PURPOSE OF JOB
The assistant administrator post holder is responsiblefor the accurate and timely inputting and manipulation of JTC EmployerSolutions static and client data to in-house systems within agreed servicestandards and timeframes. This includes checking and approving work by othermembers of the Data Management team. Providing general assistance and cover to the rest of the DataManagement team, sharing knowledge and best practices where required. Additionally, as a member of the DataManagement team the post holder will be expected to participate in technologychanges and ensure actions are performed successfully and in accordance withagreed project deadlines.
MAIN RESPONSIBILITIES AND DUTIES
* To have strong knowledge of and ability to use internal systems effectively and to ensure maintenance of consistent and accurate scheme records
* To update and maintain consistent and accurate Securities and Fund Manager records
* To update and maintain accurate and up to date Fund Prices and investigate inconsistencies in a timely manner.
To update and maintain Member and Client records.
* To update and maintain our Online system
* To maintain control of Investment data by running daily, weekly, monthly and adhoc control reports and completing follow up actions as required.
* To contribute to an inclusive and inspiring team environment with open communication culture
* To maintain an understanding of clients’ requirements to allow technical investigation and response to queries
* To provide efficient administration of all tasks, audit and reporting if required to meet agreed service standards
* To complete all tasks using best practice and compliance with both scheme and JTC polices, rules and regulations including FATCA/CRS
* To contribute to an inclusive and inspiring team environment with open communication culture
* To maintain an understanding of clients’ requirements to allow technical investigation and response to queries
* To take responsibility for organisation of work activities including checking and control to maximise service delivery and efficiency.
* To make every effort to ensure performance targets and quality standards are met and to implement procedural changes to improve the standards
* To support and assist the team members / managers.
* To regularly liaise with other JTC Employer Solution teams specialists and other JTC teams to ensure the efficient and coordinated delivery of service
* To identify, evaluate and report risks to your line manager
* To make suggestions for improvement and complete corrective/ preventative actions in order to reduce operational events and complaints
ESSENTIAL REQUIREMENTS
* Strong Data Management, Systems & Processing background
* Ability to demonstrate good analytical and problem solving skills
* Strong Organisational skills
* Completer/finisher – ability to see tasks through to the end
* Numerate
* High level of accuracy and attention to detailwhilst dealing with significant volumes of data
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