Events and Facilities Administrator
Location: Poole, Dorset Office Based
Salary: £27,000-£29,400 per annum DOE
Contract: Permanent, Full Time
Hours: 37.5 hours, week days
This is an exciting opportunity to join a leading IT services provider that places excellence, people and customers at the centre of its vision.
With offices across the country, events and activities are arranged to help maintain a happy and motivated company culture. This varied role involves preparing supplier information summaries, tracking costs, planning and smooth running of social and networking events as well as purchasing merchandise and gifts.
Working in the Operations team, there will be a mix of routine and one-off activities for employees and office set up, as well as engagements that promote the company brands at external industry and university events across the country.
This is a support role aimed at providing the best possible experience for employees, applicants, clients and prospects alike. It involves an element of travel between offices and event venues across the UK as required.
Structured training will be given, and the role requires the successful candidate to follow detailed procedures and work to precise briefs.
Events Responsibilities:
Coordinating employee engagement activities and events including weekly sports and social activities, office lunches, drinks and other celebrations
Assisting with the set-up of engagement activities at external sales and university events across the UK to help promote Dorset Software IT Team Services and Careers opportunities
Making bookings on time, and at the best prices, with accurate tracking in the finance systems
Monitoring participation of events to ensure value for money
Researching and presenting comparison data for a wide range of venues, entertainment options, suppliers, gifts and merchandise
Taking part in the organisation of company-wide events such as the Summer and New Year parties
Facilities Responsibilities:
Greeting visitors, welcoming new employees and answering calls
Setting up meeting rooms, communal areas, workstations and new offices
Acceptance and provision of goods and services such as I.T. equipment and groceries
Responding to cases on-demand
Assisting with maintaining high standards in all the offices including overseeing cleaning and security
Skills and Experience:
Enjoy working closley with others
Good at working within the scope of structured procedures and instructions
Excellent attention to detail, eager to work accurately and to high standards
Proactive with strong organisation and prioritisation skills
Experience of building supplier relationships
Very strong verbal and written communication skills
Minimum of 1-2 years in a customer service-based role
Able to perform physical moving of equipment
Benefits:
Flexible working hours
Free parking
Casual dress code
Company pension scheme
Shower and changing facilities
Complimentary drinks, snacks and fresh fruit
Regular subsidised sporting and social activities and events
A healthy balance between a strong work ethic and a life outside of work
A supportive and productive company culture and great colleagues!
About Us
Dorset Software is a leading provider of bespoke business applications, development consultancy and IT support services.
The company has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employees desire to have a rewarding career and personal life.
If you think your values align, please click on APPLY and send a copy of your CV and covering letter.
No agencies please
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