Overview
* Job Type: Full-time
* Salary: GBP25-30,000 (DOE)
* Location: Basingstoke (Office-based with potential hybrid after probation period (3 Months))
We are seeking a dedicated Legal Secretary to support our Commercial Real Estate department. This role involves a variety of administrative tasks to ensure efficient operation and client satisfaction. The ideal candidate will have prior administrative experience within the legal sector, with property experience being advantageous.
Responsibilities
* Undertake file openings and closures, including obtaining client ID.
* Maintain records of new matters and monthly fee-earning records, ensuring they are up-to-date.
* Arrange meetings for fee earners, liaising internally as required.
* Liaise with clients both over the phone and face-to-face, ensuring all ID and compliance documents are current.
* Manage the Land Registry portal checks for requisitions.
* Assist fee earners with the completion of SDLT applications and chase for necessary funds and forms.
* Handle post-completion requirements and manage daily post for the team.
* Perform dictations, scan, and dispatch client documents.
* Type letters, format documents using tracked changes, and bind documents.
* Download and distribute title documents to clients.
* Utilize DocuSign to support clients in signing and returning documents.
* Conduct financial administration for the team, including issuing invoices and managing payments.
* Support fee earners with client queries related to property searches.
* Carry out additional duties as directed by the Head of Department or Directors.
Required Skills & Qualifications
* Proven administrative experience within the legal sector; property experience preferred.
* Familiarity with computer and software systems, including case management systems.
* Excellent organizational skills with the ability to prioritise tasks for multiple fee earners.
* High level of attention to detail and a strong understanding of client confidentiality.
Benefits
* Competitive part-time salary.
* Structured work hours for a balanced lifestyle.
* Supportive team environment in a well-established firm.
* Opportunity to contribute to high-profile real estate transactions.
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