Facilities Administrator
Location: Birkenhead
Salary: £27,500 - £30,000
Hours: Monday to Friday, 8:00am 5:00pm (Office-based)
Were currently recruiting for a Facilities Administrator to join a well-established and growing facilities management company based in Birkenhead. This is a full-time, office-based role supporting the Facilities Manager in ensuring the smooth day-to-day running of planned and reactive maintenance operations.
As a Facilities Administrator, youll be responsible for coordinating engineers and subcontractors, managing schedules, handling quotes and invoices, and providing administrative support across a range of projects.
Key Responsibilities:
Manage diaries and schedules for in-house engineers
Coordinate with subcontractors, clients, and engineers via phone and email
Monitor and manage a shared inbox on a daily basis
Order materials and parts as required
Prepare and send quotes to clients
Track job progress and chase outstanding tasks
Process purchase orders and invoices
Use a CAFM system to manage and update job records
What Were Looking For:
Previous experience in a facilities, maintenance, or building services admin role
Confident communication skills, both written and verbal
Good knowledge of CAFM systems
Highly organised with the ability to multitask and prioritise
Experience with quoting, purchase orders, and invoice handling
Proactive and collaborative team player
Must be able to work full-time from the office, Monday to Friday
Benefits:
£27,500 - £30,000
25 days holiday plus 8 bank holidays
Company pension scheme
If you're an experienced Facilities Administrator seeking a hands-on, fast-paced role within a supportive team, we want to hear from you.
Apply today to take the next step in your facilities career as a Facilities Administrator .
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