The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions, Involving coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Location
Cheshire West - Warrington Area
Organisational topography
The Job Holder shall liaise closely with our Bid team and Key Account managers as necessary to effectively execute the Bid Coordinator Role.
Key Responsibilities
Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications
Creation of New Opportunities within the company's management systems
Reviewing enquiry doc and highlighting missing documents, detail and discrepancies
Preparation of Template Documents
Ensuring SharePoint sites are updated to include proposals, correspondence etc in line with Company QA procedures.
Liaising with the client to ensure they are kept up to date with bid progress.
Obtaining prices from Third Parties
Supporting the Bid team with any proposal requirements.
Following up submitted Proposals
Booking in New Orders
Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
Track bid progress and submission deadlines using bid management tools.
Ensure compliance with internal governance processes and client specifications.
Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
Assist with completing Prequalification's and Vendor Questionnaires.
Maintain a library of standard content, templates, and case studies for future bids.
Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.
Essential Skills
Strong project coordination and organisational skills.
Excellent written English, grammar, and proofreading ability.
High attention to detail and ability to manage multiple deadlines.
Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
Strong communication and stakeholder management skills.
Must have good organisational skills and the ability to multi-task, prioritise activities and work under time pressures.
Self-motivated and proactive with a 'can-do' attitude.
Calm under pressure and deadline-driven.
Needs to have good communication skills at all levels.
The job holder shall have a willingness to partake an annual performance 1 to 1 review, to attend and have an active participation in all internal and external training courses.
Hold a full UK Driving Licence
Job Related Experience
Individuals will ideally have previous experience of working in a similar or related role.
The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, PowerPoint, SharePoint) software.
Ability to communicate effectively at all levels within the organisation and with clients