My client is a well established Legal law firm with a network of offices across the West Midlands. They are looking to recruit an experienced Conveyancing Legal Secretary/Paralegal to join their successful team based in their Leamington Spa offices.
The successful candidate will assist Fee Earners with a range of administrative tasks to support the Conveyancing process.
Your role will be :
1. To provide a full administrative and secretarial service within the department to ensure that the work is carried out in an expeditious manner and to meet the standards required by the Company.
2. To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.
Key Responsibilities:
3. Undertake document preparation, typing, administration and secretarial work, following dictations from fee-earners
4. Scanning post and allocating to fee earners electronically
5. Assist in maintaining client files
6. Providing Conveyancing quotes if required
7. To progress files through to post-completion, file closing and progressing to archive
8. Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
9. Update files on the Case Management System, maintain activities in case to ensure timely compliance with deadlines and required actions
10. Undertake general administrative tasks
11. Attend Department Meetings and Firm Wide Meetings
12. Undertake any reasonable instructions made by Directors, Heads of Department, Line Manager or Fee Earners within the limits of this Job Description
Skills and Experience required:
13. Experience of working in an administrative role for a law firm
14. Strong typing skills and previous experience of following dictations
15. Knowledge of Residential Conveyancing processes is desirable, but not essential
16. Sound interpersonal skills
17. Excellent client care
18. Good organisation and administration skills with attention to detail
19. Ability to be a team player
20. Working knowledge of Microsoft Windows
21. Working knowledge of Case Management Systems would be desirable
22. Flexible attitude to work
23. Excellent time keeping and organisational skills
24. You may be required to work at the other offices of the Firm from time to time be as required by the management
Benefits
25. A competitive salary with annual reviews and genuine opportunity to progress
26. Flexible and hybrid working options
27. Generous holiday entitlement, Holiday buy and sell scheme (on successful completion of probationary period)
28. Office closure between Christmas and New Year (1 day of annual leave will be allocated to this). 1pm finish on Christmas Eve when it falls on a normal working day
29. A range of other excellent benefits.