While this is a part-time maternity cover role for up to 1 year, we'd love to turn it into a permanent position (and so would Maiken).
Do you thrive on keeping things organised, running smoothly, and ahead of schedule? We need a sharp, proactive Admin Assistant to keep our operations ticking like clockwork.
You'll be a vital part of our team, handling diverse tasks that keep our training courses running smoothly. From answering telephones and managing student documentation to coordinating training room setups and supporting the rest of the team, you will play a crucial role in the daily operations of our organisation.
What You'll Be Doing
* Answering telephones and managing general enquiries
* Receipt and invoice collation and basic financial record-keeping
* Student documentation management, ensuring accuracy and confidentiality
* Printing and postage duties
* Training room setup and coordination
* Scheduling appointments and managing calendars
* Email correspondence and communication management
* Coordinating travel arrangements as needed
* Maintaining an organised filing system for training materials and documents
* Basic IT skills for troubleshooting minor technical issues
What Makes You a Great Fit?
You're not just looking for another admin role. You take pride in keeping things organised, running smoothly, and one step ahead. You're detail-driven, quick to adapt, and have a knack for making sure nothing slips through the cracks, all while keeping a friendly, professional touch in every interaction.
Here's What We're Looking For
* Highly organised and able to juggle multiple tasks with ease
* Clear, confident communicator with colleagues, learners, and external contacts
* Sharp eye for detail in documents, records, and admin tasks (There's a spelling mistake in this list, can you find it?)
* Excellent time management to meet deadlines in a part-time role
* Friendly, professional approach to customer service
* Comfortble with standard office software and basic IT troubleshooting
* Adaptable, team-focused, and always discreet with sensitive information
Company Benefits
We're more than a workplace, we're a team that celebrates wins together, learns from setbacks, and supports each other's growth. Here's what we offer:
* Fun company events and team-building activities all year round
* Health programs to help you stay balanced and motivated
* Access to an on-site gym, break a sweat whenever you like
* Plenty of opportunities to develop your skills and move forward in your career