About Constell Engineers Ltd
Constell Engineers Ltd is a well-established UK precision engineering and toolmaking company supplying high-quality moulds and dies to the plastics, rubber and die-casting industries. Due to continued business growth, we are looking for a reliable and organised Office Assistant to support our Office / Finance Manager and Directors across administration, finance and compliance activities.
The Role
This is a varied and hands-on role providing administrative, financial and clerical support to ensure the smooth day-to-day running of the office. You will assist with finance tasks, purchasing, ISO documentation, HR administration and general office duties.
This is an excellent opportunity for someone looking to develop their experience within an engineering and manufacturing environment.
Key ResponsibilitiesGeneral Office Administration
* Assist with daily office operations and administrative tasks
* Perform clerical duties including filing, scanning, data entry and managing correspondence
* Answer telephone calls and handle enquiries professionally
* Maintain organised digital and paper filing systems
* Support Directors with basic administrative tasks and report preparation
Finance Support
* Assist with invoicing and purchase ledger entries
* Support expense tracking and data entry into QuickBooks (or similar software)
* Help reconcile supplier statements
* Provide support with payroll administration (weekly and monthly)
* Assist with maintaining accurate financial records
Project & Job Costing Support
* Assist in collecting and inputting project cost data
* Support the tracking of labour, materials and subcontractor costs
* Help maintain accurate job files and documentation
Purchasing & Procurement
* Raise purchase orders
* Maintain supplier records
* Assist with tracking deliveries and invoices
ISO & Compliance Support
* Assist in maintaining documentation required for ISO standards such as:
* ISO 9001
* Support preparation for annual ISO audits
* Help maintain organised compliance records
Health & Safety Administration
* Assist with maintaining risk assessments and training records
* Support general compliance with the Health and Safety at Work etc. Act 1974
* Help maintain organised safety documentation
HR Administration Support
* Assist with maintaining employee records
* Support onboarding paperwork for new starters
* Help coordinate training documentation
Skills & Experience Required
* Previous experience in an administrative or office support role (preferred)
* Good IT skills including Microsoft Office
* Experience using QuickBooks or similar accounting software (advantageous but not essential)
* Strong organisational skills and attention to detail
* Good written and verbal communication skills
* Professional and confident telephone manner
* Ability to prioritise tasks and work independently when required
Job Type: Permanent
Pay: Up to £25,000.00 per year
Benefits:
* Flexitime
* Free parking
* On-site parking
Work Location: In person