We are seeking a proactive and highly organised Commercial Administrator to join our Client in their Edinburgh office. This is a key role providing administrative, commercial, and planning support across operations, finance, and client services. You’ll play a crucial part in supporting day-to-day service delivery and long-term project success. Key Responsibilities * Raise and manage purchase orders, ensuring proper allocation to jobs/projects * Support contract compliance and documentation handling * Assist in the preparation of financial documentation, billing reports, and project files * Maintain up-to-date records and logs in line with company standards and client requirements * Contribute to the planning and scheduling of ongoing and upcoming works * Assist with the coordination of resources such as personnel, subcontractors, and equipment * Track progress of tasks and flag potential delays or resource issues * Help prepare work packs, job instructions, and scheduling documentation for field teams * Liaise with internal teams, external suppliers, and clients to maintain clear lines of communication * Compile and distribute regular status updates and performance summaries for management * Support contract queries and provide relevant information to stakeholders in a timely manner * Collaborate with the Finance Administrator to process supplier and client invoices using Hubdoc and Xero * Ensure timely and accurate matching of orders, invoices, and receipts * Monitor cost allocations and assist with producing cost breakdowns for reporting What We’re Looking For * Strong administrative background, ideally within Facilities Management or a similar operational environment * Good working knowledge of Microsoft Office, especially Excel * Ability to manage multiple priorities and deadlines with high attention to detail * Excellent communication skills and a confident approach to working with internal and external stakeholders * Previous experience using CAFM or finance systems (e.g., Xero, Concept, or similar) is an advantage If you are interested in hearing more please submit your CV and we will be in touch