JOB DESCRIPTION
Post Title: Head of Finance and Corporate Services
School: Portadown College
Salary Scale: £42,708 - £45,718 per annum. NJC Pts 33 – 36
Hours: 36 hpw
Responsible to: The Principal. The Post Holder will also be a member of the Senior Leadership Team (SLT).
Job Purpose:
1. To ensure the most effective use of resources in support of the College’s development/strategic plan.
2. Responsible for provision of professional leadership and the management of College support staff to enhance effectiveness and secure improved outcomes.
3. As part of the SLT, assist the Principal to ensure that the College meets its educational aims.
1 Strategy
(a) Strategic planning to ensure that the College makes optimum use of available resources managing change effectively.
(b) Management of Financial Resources, Human Resources, Estates Management, General Administration and all matters which are supportive of the effective delivery of fit-for-purpose educational provision.
(c) Strategic management of risk as required by the Principal.
(d) Assisting with the College’s Major Capital Build Project.
2 Financial Resources
(a) Responsible for establishing, developing, maintaining, monitoring and evaluating the financial administrative structures within the College in support of the Education Authority’s (EA) scheme for the Local Management of Schools (LMS).
(b) Advise the Principal, SLT, Board of Governors and other members of staff, as appropriate, on financial policy and procedures within the College.
(c) Ensure that the financial management of the College, including the receipt of income and the expenditure of funds (including Private Funds/investments and other income sources), is managed in an efficient, effective and value for money manner to minimise risk of loss to the College. This includes devising and implementing appropriate policies and procedures to monitor, control and disburse all finances delegated to the College under LMS.
(d) A key function is to keep the Principal informed on an ongoing basis regarding the current position of College finances and budget profiles, cost budgeting etc, advising the College leadership, within appropriate timeframes, of potential concern or risk.
(e) Maintain a strategic, three-year financial plan that takes account of financial trends and the desired outcomes of the school development plan. This includes the identification of additional finance required to fund the College’s proposed activities, creation of and presentation to the Principal and Governors of the annual budget plan and other financial reports.
(f) Implementation of formal finance agreements with suitable providers in line with the Board of Governors’ requirements and approvals.
(g) Oversee all Capital Purchases/Procurements.
(h) Preparation of annual estimates of income and expenditure, including the preparation of departmental budgets in conjunction with HoDs etc.
(i) Ensure that all financial management is carried out in line with best practice and the relevant Statements of Recommended Practice (SORP).
3 Human Resources (HR)
(a) Recruitment & Selection
(i) Responsibility for the recruitment and selection process for support staff and for teaching staff as required (in conjunction with the Principal), ensuring at all times that this process is conducted in accordance with regulatory and legal compliance.
(ii) Provision of guidance, advice, interpretation and up-to-date information on employment and equality legislation and all human resource matters.
(b) Employee Relations
(i) Ensure all Human Resource related policies and procedures comply with
legal and regulatory requirements, monitor the manner in which such policies and procedures are implemented, providing support where necessary.
(ii) Deal with grievances and/or disciplinary issues which may arise within the Post Holder’s remit.
(c) Training and Development
(i) Manage attendance, performance management, appraisal and development for all support staff.
(ii) Carry out job evaluation, as required, for support staff in conjunction with the Principal.
(d) Reward and Recognition
(i) In conjunction with the SLT establish, monitor and maintain an appropriate system of reward and recognition for support staff.
(ii) Ensure the Salary Policy is maintained and implemented as necessary.
4 Estates Management
(a) The Head of Finance and Corporate Services is responsible for managing the maintenance and upkeep of the College sites and buildings/overseeing associated maintenance schedules and ensuring that the College estate is fit-for-purpose in accordance with Health and Safety legislation.
(b) The effective maintenance of a buildings inventory, including preparation of maintenance schedules and keeping of records.
(c) Creation of specifications for general repairs and minor alterations etc.
5 General Administration
General
The Head of Finance and Corporate Services is responsible for overseeing an efficient and effective administrative support structure for the school including:
(a) Admission/registration of new students.
(b) Liaising with Staff Responsible for Cover in relation to Substitute Cover for Absent Staff/NISTR.
(c) Acting as Minute Secretary to the Board of Governors and its committees.
(d) Facilitating and servicing meetings as required by the Principal/Board of Governors.
(e) Ensuring the efficient operation of internal and external examinations.
(f) Liaising with the appropriate post holders to ensure the efficient operation of C2K.
The Head of Finance and Corporate Services will undertake any additional duties as assigned by the Principal and agreed by the Post Holder.
This position will require sensitivity to the highly confidential nature of the work.
In all areas of the post the Head of Finance and Corporate Services will be required to maintain effective liaison with external agencies, including DE and EA.
Evaluated: 12.01.04 (legacy SEELB) & 26.04.22 (EA)