Full-time Permanent Internship
Posted 19 May 2026
Description
Role Purpose
The HR & Payroll Administrator plays an important role in ensuring the effective day-to-day delivery of HR, payroll, and employee vetting processes across the business. Acting as a central point of coordination, the role supports the full employee lifecycle, from pre-employment checks and onboarding through to payroll processing and ongoing record management.
With a strong focus on accuracy, organisation, and consistency, the position is responsible for ensuring employees are paid correctly and on time, and that all required vetting and compliance checks are completed in line with company, client, and legal requirements. This is particularly important in supporting operational teams where timely mobilisation and compliance are critical.
The role requires a high level of attention to detail and the ability to manage multiple priorities, often to tight deadlines. Working closely with the Group Head of People, wider HR team, managers, and external providers, the HR & Payroll Administrator contributes to maintaining reliable systems, accurate data, and a positive employee experience.
In addition to providing core administrative support, the role also supports the Group Head of People in delivering HR priorities, maintaining standards, identifying improvements to processes, and ensuring that HR and payroll practices remain efficient, compliant, and aligned with the needs of the business.
Key Responsibilities
Payroll Administration
* Coordinate monthly payroll processes with the external payroll provider
* Collate, check and submit payroll data including hours, overtime, absence, and deductions
* Ensure all changes (starters, leavers, salary changes, benefits) are accurately reflected
* Carry out pre- and post-payroll checks to ensure accuracy
* Respond to payroll queries from employees in a professional, timely manner
* Maintain accurate payroll records and audit trails
* Provide payroll-related reporting and support to the Group Head of People as required
HR Administration
* Maintain employee records across HR systems (Citation and internal trackers)
* Produce contracts, offer letters, and employment-related documentation
* Support onboarding processes, ensuring a smooth and organised new starter experience
* Manage leavers process including final pay, documentation, and system updates
* Track and monitor absence, holidays, and employee data
* Support administration of benefits (pension, Bupa, salary sacrifice schemes)
* Provide administrative support to the Group Head of People across HR activities
Vetting & Compliance
* Manage end-to-end employee vetting processes, ensuring all checks are completed prior to start
* Coordinate and track right-to-work checks, DBS checks, references, and any client-specific requirements
* Ensure all documentation is obtained, verified, and stored in line with GDPR and company standards
* Maintain accurate vetting trackers and provide updates to managers and the Group Head of People on onboarding progress
* Flag and elevate any discrepancies or concerns identified during vetting checks
* Support compliance audits by ensuring records are complete, accurate, and easily accessible
Compliance & Data Management
* Ensure HR and payroll data is accurate, secure, and GDPR compliant
* Maintain up-to-date employee files and documentation
* Support internal and external audits as required
* Assist in maintaining HR policies and procedures
* Provide data and reporting to support the Group Head of People with decision-making and compliance
Employee Support
* Act as a first point of contact for employee queries relating to HR, payroll, and onboarding
* Provide clear, consistent guidance, escalating more complex issues where needed
* Support managers with basic HR administrative processes
* Escalate trends or recurring issues to the Group Head of People
General Support
* Provide administrative support across the HR function
* Contribute to continuous improvement of HR, payroll, and vetting processes
* Support HR projects and wider business initiatives led by the Group Head of People
* Assist with ad hoc tasks and priorities as required
Skills & Experience
* Previous experience in an HR, payroll, or compliance administration role
* Strong attention to detail and high levels of accuracy
* Experience handling sensitive information with discretion and professionalism
* Good working knowledge of Microsoft Office (Excel, Word, Outlook)
* Strong organisational skills with the ability to manage multiple priorities and deadlines
* Clear communication skills, both written and verbal
* Experience managing employee vetting processes (e.g., DBS, right to work checks, referencing)
* Experience working with payroll systems (e.g., Paycircle)
* Familiarity with HR systems such as Citation
* Understanding of UK payroll processes and basic employment legislation
* CIPD Level 3 (or working towards)
Personal Attributes
* Reliable and consistent with a strong sense of accountability
* Methodical and process-driven, with a keen eye for detail
* Approachable and able to build positive working relationships
* Calm under pressure, with the ability to meet deadlines
* Practical, proactive, and solution-focused
* Willing to learn and develop within the role
What We Offer
* Company benefits including pension
* Access to employee benefits platform and healthcare options after qualifying period
* A supportive, team-focused working environment
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