Join to apply for the FM Senior Administrator role at North Bristol NHS Trust.
Overview
To provide a full and comprehensive administrative service to the Director of Operational Estates and Facilities, and Senior Management Team, covering exceptional levels of high profile work streams including all areas of secretarial, administrative and organisational support. To be the point of contact for EFM and represent the Management Team both internally and externally and to support the team to focus on delivery of the Trusts strategic objectives.
Responsibilities
* Senior administrative support to the Director of Operational Estates and Facilities together with administrative support to the Senior Management Team (SMT) of the Estates and Facilities Division
* Manage multiple diaries ensuring they are kept up to date at all times
* Ensure meeting appointments are accurately diarised, and the details are checked and confirmed with the meeting organisers ahead of the appointment and papers made available as appropriate
* Monitor and manage multiple email accounts, responding where appropriate, drawing attention to any urgent issues and ensuring that they are brought forward, filed and actioned
* Use a variety of Microsoft packages to prepare correspondence, spreadsheets and presentations, using judgement and skills to display the information appropriately and in accordance with the corporate style
* Deal with internal and external post, emails and telephone calls
* Receive and deal appropriately with highly sensitive and contentious information, maintaining confidentiality at all times
* Participate in any training that would be commensurate with the job description
* Ensure good communication flow within the team, circulating information and keeping everyone up to date with administration issues
* Maintain electronic and filing systems, ensuring all filing is dealt with promptly and efficiently and in accordance with GDPR and confidentiality rules
* Typing correspondence in both written and audio formats, reports, papers and other items required for efficient communication with the Division
* Preparation of agendas and associated paperwork and undertaking of minutes at various Divisional and Trust meetings
Person specification
Education
* Essential criteria: NVQ level 3 in Business Administration or equivalent experience
Work Experience
* Essential criteria: Experience providing a full spectrum of administration tasks
* Proven communication and interpersonal skills
* Diary management experience using Microsoft Outlook
Please note: If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that your application has been unsuccessful.
North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above, including people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Information Technology
Industries
* Hospitals and Health Care
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Note: This description is the refined version of the original job details and excludes extraneous listing content and non-essential sections.
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