Oasis Bradford.
£12.21 per hour
40 hours per week
Do you have a passion to help people & all things Admin-focused? Come and work for The UK's leading Alcohol & Drug Rehab provider. We believe that anyone experiencing challenges with addiction & mental health is able to recover and achieve their true potential. We pride ourselves on providing a world-class treatment in comfortable and affordable facilities across the UK.
In this exciting new role, you'll be overseeing the administration and clerical duties for our Oasis Bradford Centre.
UKAT Values:
* Integrity & Respect
* Being accountable for our own actions
* Passionate about our services
* Having a humility & hunger to learn
* We LOVE success & encourage employee development for progression
* Simplicity & Excellence!
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Main duties of the Administrator:
* To count and allocate client money on a weekly basis.
* To manage, update and change the office calendar as required.
* Ensure all timesheets and overtime are submitted within dates set out by the Finance Manager in order to process information for payroll in a timely manner.
* Act as point of first contact for telephone, email and face to face enquiries, answering those within the job holder's competence and diverting the remainder to appropriate colleagues.
* Undertake general administrative and clerical duties e.g. filing, photocopying, maintaining the office diary, minute taking, etc. to support the centre's service delivery.
* Assist with the recruitment and induction of employees and volunteers and maintain accurate and complete volunteer files. This job holder is a designated DBS evidence checker and on-site application processor.
* Develop and maintain accurate databases, records & systems in order to provide accurate and timely financial, statistical and monitoring information for reporting purposes when required for the Centre Manager and other relevant parties.
* Liaise with Finance to maintain an accurate Petty Cash system, ensure approved invoices are sent for payment and reporting client turnover.
* Place orders and liaise with suppliers and contractors to ensure goods and services are supplied in accordance with the requirements of the centre.
* Support the centre manager in the operation of the H&S system and environmental standards including those relating to food safety.
* Support the centre manager in notifying, sourcing and monitoring repair and maintenance tasks in premises used by the Company.
* Ensure security protocols for the centre and the people using the building are observed and both are kept safe and secure (this includes the issue and security of keys).
* Organising team activities such as monthly team meetings, minute taking, and updating the office diary.
* Occasionally supervise junior staff and volunteers in the proper performance of their duties
* Undertake such other duties as may be reasonably required by the Line Manager and/or the Senior Management Team or Directors.
Essential criteria:
* Minimum of Grade C in GCSE English and Mathematics (or equivalent qualification)
* Previous experience of administration duties
* Confidence to work on own initiative
* Strong team player and interpersonal skills
* Takes a proactive approach to problem-solving
* Strong organisational skills and the ability to prioritise multiple demands
* Proficient in using Microsoft Office and Outlook.
* Good written and verbal communication skills
* Strong customer service skills
* Ability to respond flexibly to the demands of the role
* Ability to engage in continuous professional development