Transport Co-ordinator
Location: Bicester
Salary: £13.02 per hour (£14.59 including advanced holiday pay)
Hours: 04:00 - 16:00 (12 hour shift)
Shift Pattern: 4 on 4 off
Contract: Temporary (potentially leading to permanent)
Overview of the Role
As Transport Administrator, you will be responsible for all day-to-day transport administration, supporting drivers and the transport management team to ensure routes run smoothly, paperwork is accurate, and the operation remains legally compliant at all times.
Key Responsibilities
* Accurately deploy drivers and record all relevant statistics in the transport system.
* Debrief drivers on return to depot and input all data into the transport system.
* Scan all PODs onto the system and ensure they are signed and dated by customers.
* Check drivers' return notes are fully completed so credits can be issued, ensuring return notes are attached to PODs.
* Download driver digital tachographs during debrief and report any infringements.
* Record all vehicle defects on the defect log and ensure related paperwork is filed (completed defects, nil defects, etc.).
* Print all PODs and IDT (Inter Depot Transfer) paperwork before routes/trunks are due out.
* Manage key control – ensure all customer keys are signed out/in and returned to the key cabinet.
* Ensure backhaul paperwork is fully completed by drivers.
* Action collection requests received via email and ensure relevant paperwork is included in the driver's route pack.
* Ensure all drivers have a fridge printout for the journey where required.
* Maintain clear communication with all in-house departments.
* Log and escalate all vehicle breakdowns, contacting the relevant parties and notifying the Transport Manager so customers can be informed.
* Allocate vehicles against route numbers and keep the tasking spreadsheet and vehicle status board (including VORs) fully up to date.
* Ensure drivers have everything needed to complete their route (e.g. maps, keys, route packs).
* Support legal compliance at all times across driver hours, WTD and vehicles.
* Forward holiday requests and payroll issues to the relevant manager.
Key Attributes
* Strong customer focus and a solutions-driven approach.
* Confident communicator at all levels.
* Analytical mindset with good attention to detail.
* Commercial awareness and understanding of how costs impact the business.
* Team player with good people skills.
* Open minded, adaptable and able to embrace and influence change.
* Able to work under pressure in a fast-paced, competitive environment.
* Ethical, honest and reliable.
* Positive "can do, will do" attitude.
* Able to deliver results and meet deadlines.
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